Executive Support Officer (AO5)

Job Description

Join to apply for the Executive Support Officer (AO5) role at Department of Local Government, Water and Volunteers . Department of Local Government, Water and Volunteers provided pay range This range is provided by Department of Local Government, Water and Volunteers. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range A$101,174.00/yr - A$109,783.00/yr A permanent opportunity to join a high functioning, small team supporting the Deputy Director-General of Water Resource Management as the Executive Support Officer. You will be supported by your Office of the DDG colleagues to provide advanced level executive services to a highly respected public sector leader. Water Resource Management with the Department of Local Government, Water and Volunteers leads the sustainable management of our precious water resources across Queensland. As the Executive Support Officer, you will support the Deputy Director-General in his duties to lead a team of over 500 dedicated professionals across Brisbane and regional offices to deliver strategic oversight of our urban water security, best practice regulation, trusted monitoring and data, evidence-based water planning and natural resource management that supports communities and the environment to thrive. Key Accountabilities: Provide high level confidential and client-focused secretariat and executive support to the DDG WRM in a fast-paced and sensitive working environment, including monitoring emails, file management, accurate keyboard services and demonstrating proficiency across a range of software packages such as the Microsoft Office Suite. Provide high level administration services including undertaking effective, timely and proactive management and maintenance of the DDG emails and appointment diary including coordination of quality and comprehensive responses to requests for information and advice. Coordinate executive travel and accommodation requirements including high level executive meetings and conferences. Support the Executive in a range of tasks, including providing dedicated project support on high priority emergent business such as meeting WRM reporting responsibilities and assisting with Right to Information requests. Coordinate high level corporate documents and processes including Cabinet, Parliamentary and Estimates processes. Provide secretariat support to a range of stakeholder and governance committees. Manage and provide day-to-day oversight and assistance to the Executive Assistants within WRM as needed. Liaise with Corporate Division teams including the Chief HR Officer and Chief Financial Officer on key human resource and finance issues. Research and prepare reports, submissions, briefing notes and other correspondence to support the DDG and WRM business group. Demonstrate innovation and enthusiasm in developing and reviewing administrative systems and procedures in WRM. About You: Excellent communication skills to liaise with the group's management team, department officers, CLLO office and executive government staff to facilitate quality outcomes. Exceptional stakeholder engagement skills to establish and maintain positive working relationships with agency and external stakeholders. Well organised, proactive with high levels of attention to detail. The Benefits: Collaborative and supportive team environment with career progression. Diverse role to make a difference to sustainable water resource management in Queensland. We believe our workforce should represent the community we serve. We strongly encourage applications from people with diverse backgrounds including Aboriginal peoples and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds and LGBTQ+ people. How to Apply: Submit your resume and cover letter (1 to 2 pages) demonstrating your suitability for the position. Seniority level Mid-Senior level Employment type Full-time Job function Administrative, General Business, and Strategy/Planning Industries Government Administration, Air, Water, and Waste Program Management, and Environmental Services #J-18808-Ljbffr