Project Coordinator/Contract Adminstrator

Job Description

Predictive Recruitment Partners has been engaged by Green Mark Engineering to find an analytical, detail-focused Project Coordination/Contract Administration professional with a knack for structured processes and project execution to join their team in a central Perth city location.About Green Mark Engineering: Green Mark Engineering (GME) is a leading firm specialising in delivering sustainable, innovative and exceptional engineering solutions that redefine project efficiency in the services and commissioning management space. The company is driven by wisdom, intelligence, and expertise, and its process-oriented approach ensures optimal project delivery every time.Their approach is built on a foundation of precision, collaboration, and technical excellence—ensuring that every project meets the highest industry standards, and they pride themselves on maintaining a structured, methodical approach to project management, ensuring that every detail is executed with care, and every client receives results they can trust.Their Perth office is growing, and they are therefore seeking passionate professionals to join their team of forward-thinking engineers.About the role: This role presents an opportunity to drive precision, structure, and project excellence in a dynamic, professional services environment. It requires a structured, process-driven professional with a strong understanding of contract administration, project oversight, and performance reporting. You'll be responsible for ensuring project workflows are efficient, compliant, and financially optimised, with a focus on accuracy and consistency.In this role, you will: Generate and manage fee proposals to ensure project viability Oversee cash flow forecasting and financial performance reporting Maintain project management software (Fresh Projects, Jira) for seamless project tracking Monitor staff performance through utilisation rates, cost analysis, and deliverable tracking Ensure contract compliance and support negotiations where necessary Collaborate with engineers and clients to drive project milestones and delivery Ensure documentation is properly maintained and organised. This position is ideal for someone who thrives in a structured, well-defined environment, enjoys problem-solving through data and systems, and takes pride in delivering error-free work with high accountability.Once fully proficient, this role offers the flexibility to work from home up to two days per week.Diversity is highly valued as it brings new ideas to the table and helps refine our processes. The team is full of keen professionals who are passionate about developing their skillset and knowledge-base and be the best that they can be, and we trust you want the same.About you: You probably describe yourself as serious, diligent, and methodical, with a preference for structured work that follows clear guidelines and industry standards.You thrive in an environment where accuracy, consistency, and compliance are essential, and you take great satisfaction in ensuring that nothing falls through the cracks. Your ability to analyse, document, and oversee processes allows you to ensure projects run smoothly and efficiently.You are driven to achieve results in a fast-paced environment, yet you never compromise on quality. You are cautious and careful, preferring to double-check work to remove the risk of error. While you are open to change, you naturally seek to analyse and test ideas for efficacy before adopting them.You’re not afraid of holding others to account for the quality of their output and will follow up thoroughly to ensure deadlines are met and standards are adhered to.Key Traits for Success in This Role: Precise & Detail-Oriented – You focus on accuracy, structure, and following procedures with uncompromising attention to accuracy Systematic Thinker – You prefer working within defined frameworks and solving problems methodically Collaborative & Supportive – You communicate professionally and work well with both colleagues and peers. You are trustworthy and reliable Risk-Averse & Process-Focused – You ensure compliance and minimise errors by following a thorough, step-by-step approach. What you bring to the role: A high degree of specialised expertise in maintaining established standards Rigorous adherence to rules and standards of quality Accuracy and precision in all that you do Ability to work independently with minimal supervision within established procedures A desire to work at a faster than average pace without compromising on quality output Drive, determination, and a self-disciplined approach to work to achieve results Cautious analysis of problems while applying ingenuity and creativity A high regard for authority, autonomy, and accountability The ability to earn trust through competence in the role Thrive in a high-pressure work environment. An engineering background is not required, but experience in a project-driven professional services environment is beneficial. What we can provide: GME is committed to your professional growth. Both training and career development opportunities are offered, tailored to your career aspirations. You will have the opportunity to work on diverse projects that will challenge you and help you grow your skills.Once established in the position, flexible working arrangements may be considered, with the option to work from home one to two days a week.What you must have to apply for this role: Experience managing fee proposals and performance reporting Proficiency in project management software such as Fresh Projects & Jira (or similar) Strong organisational and communication skills Understanding of cash flow forecasting and contract administration A preference for structured, process-driven work environments. Police clearance (or the commitment to obtain clearance) Full working rights to work in Australia Additional Information Eligibility: This position is available to permanent Australian residents or applicants with the appropriate work visa. Diversity and Inclusion: We are an equal-opportunity employer and encourage applications from women, Aboriginal and Torres Strait Islander peoples, and individuals from diverse cultural backgrounds. Sound like your dream job? If your answer is yes, please take the following steps to complete The Predictive Recruitment Partner’s application process: Cover letter - every applicant is required to provide a cover letter addressing the role criteria. Resume - every applicant is required to provide an up-to-date resume. Assessment - every applicant is required to complete a short 5-minute assessment, the link for which will be sent to you upon receipt of your cover letter and resume. You must complete ALL of the above steps for your application to be considered compliant (failure to complete all steps will result in your application not being progressed). Applications close: 21st March 2025#J-18808-Ljbffr