Office ManagerEmployer: Bellbird Brothers Pty Ltd
Location: Traralgon, VIC 3844
Employment: Permanent, full-time, 38 hours per week
Salary: AUD $85,000 per annum plus superannuationAbout the RoleBellbird Brothers Pty Ltd is a transport and logistics business based in Traralgon. We are seeking an experienced Office Manager to oversee the day-to-day running of our office, supervise administrative staff and maintain the systems that support our freight operations.You will work closely with management and the transport team to keep customer enquiries, freight documentation, invoicing and staff records on track.Key ResponsibilitiesPlan and coordinate office services, assign work to administrative staff and monitor workloads and deadlines.Develop and review office procedures for freight bookings, proof of delivery, invoicing and customer enquiries.Oversee business records, including customer and supplier agreements, freight documents and personnel files.Supervise accounts administration, check invoices against service records and coordinate follow-up of overdue accounts and billing discrepancies.Coordinate staff onboarding, training records, timesheets and leave records, and provide accurate information to the payroll provider.Manage office supplies, equipment and external service providers within approved budgets.Resolve administrative issues with customers, suppliers and the transport team, and report recurring problems to management.Monitor office expenditure and ensure office practices follow company policies and applicable recordkeeping, privacy and workplace safety requirements.Qualifications, Skills and ExperienceA relevant tertiary qualification obtained in Australia or overseas.At least one year of experience in office management or a comparable administrative supervisory role.Demonstrated ability to supervise staff, set priorities and improve office procedures.Experience with invoicing, business records and payroll coordination.Proficiency in Microsoft Office and accounting or business administration software.Strong communication and organisational skills, with the ability to handle confidential information.Experience in transport, freight or logistics is desirable.How to ApplyApply through this advertisement with your résumé and a brief cover letter outlining your qualifications and experience managing office operations.
Contract AdministratorEmployer: BELLBIRD BROTHERS PTY LTD
Location: Traralgon, Victoria
Employment Type: Full-time, Permanent 38 hours per week
Salary: AUD $85,000 per annum plus superannuationAbout UsBELLBIRD BROTHERS PTY LTD is a transport and logistics company based in Traralgon, Victoria. We are committed to providing reliable transport services, maintaining strong customer relationships and ensuring efficient business operations.We are seeking an experienced Contract Administrator to administer the commercial agreements supporting our transport and logistics services.About the RoleYou will administer customer, subcontractor and supplier agreements, ensuring contractual terms are accurately documented and obligations are met. Working closely with management and operational staff, you will coordinate contract changes, monitor performance and resolve contractual issues.Key ResponsibilitiesPrepare, review and administer transport service agreements, subcontractor contracts and supplier arrangements.Coordinate negotiations on service scope, rates, payment terms and responsibilities, obtaining management approval before execution.Maintain contract records and track obligations, notice periods, expiry dates and renewal options.Assess and process contract variations, extensions and renewals, documenting their financial and operational implications.Monitor performance against contractual service standards and coordinate corrective action with relevant parties.Verify invoices, freight charges, fuel levies and payment claims against agreed terms and resolve discrepancies.Handle contractual enquiries, claims and disputes, preparing correspondence and escalating complex matters to management or legal advisers.Coordinate tender and quotation documentation and assess proposals against commercial and service requirements.Check that subcontractors and suppliers maintain the insurance, licences and documentation required by their agreements.Report on contract expenditure, performance and risks, and recommend improvements to contract administration procedures.Qualifications, Skills and ExperienceA relevant Diploma or higher qualification obtained in Australia or overseas.At least one year of relevant experience in contract administration or a comparable commercial role.Demonstrated ability to interpret agreements and administer contractual obligations, variations and renewals.Strong numerical and analytical skills, including experience reviewing rates, invoices and expenditure.Excellent written communication, negotiation and stakeholder management skills.Proficiency in Microsoft Office, particularly Excel and Word, and experience using contract management or business systems.Strong attention to detail and the ability to manage competing deadlines.Experience in transport, logistics or subcontractor arrangements is desirable.How to ApplyPlease submit your current resume and a cover letter outlining your qualifications, relevant experience and suitability for the position through this advertisement.
Fleet ManagerEmployer: Bellbird Brothers Pty Ltd
Location: Traralgon, Victoria
Employment: Permanent, full-time - 38 hours per week
Proposed Salary: $90,000-$100,000 per annum plus superannuationAbout the CompanyBellbird Brothers Pty Ltd is a transport and logistics business based in Traralgon, Victoria. We are seeking an experienced and organised Fleet Manager to oversee our fleet operations and support the safe, reliable and efficient delivery of transport services.About the RoleYou will manage vehicle availability, transport schedules, maintenance, driver coordination and fleet operating costs. Working closely with management, drivers, customers and service providers, you will ensure fleet resources meet operational requirements and customer expectations.Key ResponsibilitiesPlan and manage daily fleet operations, including vehicle allocation, transport schedules and driver rosters.Monitor vehicle utilisation and delivery performance, adjusting resources and schedules to meet changing requirements.Coordinate preventative maintenance, servicing, inspections and repairs to maintain vehicle reliability and minimise downtime.Manage vehicle defects, breakdowns and incidents, arranging repairs and alternative transport where required.Maintain vehicle registrations, insurance, roadworthiness documentation and servicing records.Assess fleet requirements and coordinate vehicle purchases, leases, replacements and disposals within approved budgets.Monitor fuel consumption, maintenance expenses and other operating costs, identifying opportunities to improve efficiency.Supervise and support drivers, including inductions, performance monitoring and communication of operating procedures.Liaise with customers regarding transport bookings, delivery requirements, service issues and scheduling changes.Coordinate the collection and delivery of goods, including safe loading, unloading and load restraint arrangements.Oversee compliance with applicable road transport and workplace health and safety requirements, including Chain of Responsibility and fatigue management obligations where relevant.Liaise with workshops, fuel suppliers and contractors to maintain service quality and control costs.Maintain fleet management systems and prepare reports on vehicle availability, utilisation, maintenance, costs and safety performance.Review and improve fleet procedures, scheduling and service delivery.Skills and ExperienceAt least one year of relevant experience in fleet management, transport operations or a comparable role.Demonstrated experience coordinating vehicles, drivers, maintenance and transport schedules.Sound understanding of fleet operating costs, vehicle servicing and defect management.Knowledge of road transport safety and compliance requirements relevant to the fleet.Strong leadership, organisational, communication and problem-solving skills.Experience using fleet management or transport scheduling systems and Microsoft Office.A current driver licence.A tertiary qualification obtained in Australia or overseas is required.How to ApplyPlease apply through this advertisement with your current resume and a cover letter outlining your relevant qualifications and experience.
