WHO ARE WE? At City Facilities Management Australia, quality isn't theoretical - it's how we keep people safe, partners confident and operations running smoothly. We combine hands on delivery with smart technology and data to support consistent, high quality facilities management outcomes.Since 2009, we've built strong partnerships through our self delivery model, grounded in safety, quality and value. Guided by our values - Think Safe, One Team, Work in Partnership, Lead the Way and Can Do - we support our people to do their best work every day.The Opportunity This is a great opportunity for an organised, tech savvy Facilities Coordinator to build hands on experience in facilities management while contributing to continuous improvement.You'll support the day to day delivery of facilities services across a large, multi site operational environment, working with maintenance leaders, contractors and internal stakeholders. You'll coordinate maintenance and store activity while using systems and data to improve processes and reporting. This role will suit someone who enjoys practical coordination and continuous improvement.Your key responsibilities: Plan and coordinate reactive and planned maintenance in line with contract requirements Manage store change activities, including handovers, warranties and site information within operating systems Support preventive maintenance programs, inspections and defect rectification activities Coordinate contractors, suppliers and internal stakeholders to meet service delivery and KPI expectations Use systems and digital tools to improve processes, reporting and overall operational efficiency Support the planning and coordination of service schedules and pricing for new stores, expansions and upgrades What we are looking for: Education & ExperienceTertiary qualification in Business, Administration, Facilities or a technical disciplineExperience in coordination, administration or facilities/operations rolesSkills & CapabilityStrong planning, organisation and attention to detailConfidence using business systems, Microsoft applications and digital toolsAbility to analyse information and identify process improvement opportunitiesClear communication and stakeholder management skillsInterest in facilities, maintenance operations and continuous improvementWhat's in it for you Hybrid Model: 3 days in office, 2 days WFH for work-life balance Modern Workspace: Bright, comfortable office built for collaboration Free Parking: Easy commute and save on transport and parking costs Wellness perks - Flu shots, EAP, health insurance discounts, purchased leave Family support - Paid parental leave, caregiver leave, domestic violence leave Recognition & rewards - Service awards, values awards, discounts on big brands Referral bonuses - Earn rewards through our Employee Referral Program Ready to build real facilities experience and make an impact? Apply now and grow with City FM. City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member. City does not accept any unsolicited resume referrals from Recruitment Agencies. City will not pay any placement fees relating to unsolicited resume referrals.
Who are we?City FM Australia (City) provides world-leading Facilities Management, Engineering and Energy solutions that ensure safe, successful and sustainable outcomes for our partner, Coles.We're a growing business built on strong partnerships, innovation and operational excellence. Our people are empowered to collaborate, solve problems and deliver meaningful outcomes that support some of Australia's most recognised retail brands.The OpportunityAre you a motivated Project Manager looking to broaden your experience and work on projects that make a real impact?We are seeking an experienced Project Manager who thrives in a fast-paced, high-volume environment. Unlike traditional project management roles that focus on a small number of large projects, this position requires managing 20-30 concurrent projects of varying size and complexity, including national rollouts across 20-800 sites.Applicants should have experience delivering retail, building, facilities, fit-out, maintenance, construction, or multi-site rollout projects, including developing scopes and quotations from limited client briefs.To be considered for this role, you must have unrestricted working rights in Australia, hold a current driver's licence and have access to a reliable vehicle. You must be Melbourne-based and available to attend our Mulgrave office a minimum of three days per week.Key ResponsibilitiesProject Planning & DeliveryManage projects from initiation through to completionDevelop project plans, schedules, milestones and delivery frameworksDefine project scope, objectives, roles and responsibilitiesCoordinate resources including labour, materials and external suppliersStakeholder ManagementBuild strong relationships with internal and external stakeholdersCoordinate activities across multiple business unitsWork closely with partner representatives to deliver successful outcomesLead project meetings and facilitate effective communicationRisk & Commercial ManagementIdentify risks and develop mitigation strategiesSupport tender preparation, submissions and evaluationsManage project budgets and financial performanceMonitor project scope, timelines and deliverablesReporting & Continuous ImprovementTrack project progress and provide regular updatesPrepare reports and presentations for key stakeholdersConduct post-implementation reviews and identify improvementsSupport operational initiatives and project opportunities across the businessExperience & ExpertiseEssentialProject Management qualification or Bachelor's degree in a relevant discipline (Preferred)Proven project delivery experienceStrong stakeholder engagement and relationship management skillsExcellent verbal and written communication skillsExperience managing multiple priorities and deadlinesIntermediate to advanced Microsoft Office skillsStrong planning, organisation and problem-solving capabilitiesDesirableExperience within engineering, refrigeration, electrical or mechanical services environmentsExposure to facilities management or service-based operationsExperience with tender processes and commercial project deliveryFamiliarity with project budgeting and financial reportingTo be successful in this role, you will be:Highly organised and detail-orientedA proactive problem solver who takes ownershipA confident communicator who can engage stakeholders at all levelsCollaborative and team-focusedAdaptable and comfortable managing competing prioritiesDriven to deliver successful project outcomesAs this is not an IT Project Management or Engineering based role. Candidates without practical experience managing multiple concurrent projects in a retail, building, construction, facilities, or rollout environment are not suitable.What's on Offer?Permanent full-time opportunityHybrid working model with 2 days working from home each weekFree secure onsite parkingAccess to employee rewards and retailer discountsOngoing learning and development opportunitiesExposure to a diverse portfolio of national projectsSupportive, collaborative and high-performing team cultureCareer development within a growing Australian businessIf you would like to be part of a growing Australian Facilities Management business, we would love to hear from you.Please apply by submitting your updated resume and cover letter. Only shortlisted candidates will be contacted.City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.City does not accept any unsolicited resume referrals from Recruitment Agencies. Please do not submit any resumes or associated profiles to the City careers portal or to any City team members. City will not pay any placement fees relating to unsolicited resume referrals.
The Opportunity: We are recruiting for a proactive, experienced Receptionist and Office Administrator who enjoys working in a team focused environment. You will demonstrate a passion for customer service, professional communication skills, excellent time management abilities, and a capacity to meet deadlinesWhy you want to work for our team: Working within a custom designed modern building with free on- site secure parkingCareer progression making use of our extensive learning and development programSupportive and encouraging team!Discounts Hub with exclusive discounts across major Australian retailers Your key responsibilities will include: Reception duties including professional welcome of internal and external stakeholdersAct as point of contact for general queries from City Field TechniciansAdminister monthly customer service/perception surveysProficiently manage all travel and accommodation bookings across the business in addition to event management, catering and room set upProvide support to the People and Safety Team as and when requiredYou will be required to demonstrate: Intermediate MS Office skills - EssentialPrevious experience in an Administration or Reception role - PreferredVery good verbal and written communication skillExceptional customer focusCity is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member. We provide a challenging and rewarding environment with ongoing professional development for all our Team Members. City does not accept any unsolicited resume referrals from Recruitment Agencies. City will not pay any placement fees relating to unsolicited resume referrals.
City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners. The Opportunity: We are now seeking an energetic, self -motivated individual, with strong communication skills to support our team members. This role includes a wide range of responsibilities, which will require an efficient and mature approach, whist working in a fast paced, dynamic environment. This is a Full time permanent opportunity working Monday - Friday between 7:00am and 7:00pm . CityFM offers Work from home two days per week. Why you want to work for our team: Flexible working arrangements - Work 2 days from home per week! Career progression making use of our extensive learning and development program. Working within a custom designed modern building with free on- site secure parking Discounts Hub with exclusive discounts across major Australian retailers Your key responsibilities will include: Lead, mentor, motivate and manage a diverse team Ensure set targets and KPI's are achieved Manage day-to-day workload of team members as well as rostering Liaise with internal and external stakeholders Work within a fast-paced contact centre environment that operates 24/7 You will be required to have/ be: Previous Team Leader/Supervisor experience with the ability to lead a team - Essential Previous Customer Service experience - Essential Previously worked in a fast-paced contact centre and or office environment Proven ability to build and maintain customer relationships with internal and external stakeholders Driven to succeed and able to achieve and exceed targets/KPIs High level of attention to detail, with excellent communication and computer skills Send a cover letter and resume now via the Apply now button! Please note, Internal applications will close Wednesday 25th August 5.00pm If you would like to be part of a growing Australian Facilities Management business, we would love to hear from you. City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member. City does not accept any unsolicited resume referrals from Recruitment Agencies. Please do not submit any resumes or associated profiles to the City careers portal or to any City team members. City will not pay any placement fees relating to unsolicited resume referrals
