Accounts / Administrative Assistant

Job Description

3 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Saltair Modular Human Resources & Administration Professional {BBus{HRM)} Saltair is a multi-award-winning builder based on the Sunshine Coast. As we continue to experience significant growth in our residential, commercial and government markets, we’re excited to invite an experienced Accounts/Admin Assistant to join our team at our established factory in sunny Coolum Beach. Join our team We thrive in a collaborative and dynamic environment, where each team member plays a key role in the business while enjoying varied responsibilities and autonomy in their role. Saltair oversees every stage of a project in-house—from concept design and reporting to planning approvals, construction, and final certification. Your Role As an Accounts/Admin Assistant, you’ll work closely with the Financial Controller and other key team members, supporting financial and administrative functions that keep our operations running smoothly. You’ll be joining a skilled and supportive team who will help you quickly adapt to our streamlined systems and processes. Your responsibilities include: Daily input of Accounts Payable invoices Monthly reconciliation of Supplier Statements Processing of New Supplier Forms Processing of Credit Card Transactions Weekly bank reconciliations for all accounts Processing of customer payments and emailing of receipts to customers via Zoho Responsible for management of the Accounts email including responding to all queries Ensuring compliancy documentation on Suppliers is up to date Processing of monthly Stock Takes Assisting Financial Controller as required In addition, the role will involve handling some admin tasks currently managed by the Project Managers, such as applying for plumbing and drainage approvals and QBCC insurance. Accounts & Finance Skills: Experience in accounts payable, reconciliations, and financial administration Ability to manage supplier statements, credit card transactions, and customer payments Familiarity with accounting software (Zoho experience is a plus) Administrative & Compliance Knowledge: Strong attention to detail in managing documentation and compliance for suppliers Ability to process applications for plumbing and drainage approvals and QBCC insurance Confidence in handling stock take processes Organisational & Communication Skills: Ability to multitask and manage priorities in a fast-paced environment Strong written and verbal communication for managing accounts-related queries Proactive approach to supporting the Financial Controller and broader team Teamwork & Problem-Solving: A collaborative mindset with the ability to work independently when needed A problem-solving attitude to streamline processes and improve efficiencies Experience & Technical Knowledge: Previous experience in an accounts/admin role within construction or a related industry is desirable Proficiency in Microsoft Office Suite (Excel, Outlook, Word) What we offer Competitive salary based on experience (negotiated). Opportunities for career growth and advancement. A dynamic and supportive working environment. A commitment to your health, safety, and wellbeing. Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries Construction #J-18808-Ljbffr