Admin Manager Can Apply For ABROAD With Family

Job Description

Call & WhatsApp to Ms. Neha - 9870170629 Office Management: Oversee Office Operations: Manage daily office functions, ensuring smooth operations across all administrative tasks (e.g., office supplies, facilities, and equipment). Office Supplies & Inventory: Ensure adequate stock of office supplies and manage the procurement process to maintain inventory levels. Facility Management: Ensure the office premises are well-maintained, including cleanliness, maintenance requests, and ensuring that health and safety regulations are adhered to. Team Leadership & Support: Supervise Administrative Staff: Lead, train, and manage a team of administrative assistants, receptionists, and other office support staff. Scheduling & Task Allocation: Coordinate the schedules of administrative staff, assign tasks, and monitor workloads to ensure efficiency and productivity. Staff Training: Provide training to administrative staff on office procedures, software, customer service protocols, and company policies. Administrative Support to Senior Management: Calendar Management: Assist senior management in scheduling meetings, travel, and appointments, ensuring their time is effectively managed. Correspondence Management: Handle internal and external communications, ensuring that all correspondence is professionally managed, tracked, and prioritized. Report Preparation: Prepare, edit, and proofread reports, presentations, and other documents required by management or teams. Budget & Financial Administration: Expense Management: Monitor and control administrative office budgets, including managing office supply expenses and processing invoices and payments. Billing & Invoicing: Oversee administrative billing processes and ensure timely invoicing of services or products. Cost Optimization: Identify opportunities for cost-saving measures within the administration function, without compromising on quality or service. Document & Records Management: Documentation Management: Oversee the filing, archiving, and retrieval of office documents, ensuring records are kept organized and compliant with relevant regulations. Data Entry & Reporting: Ensure data is accurately entered into office systems, including employee information, contracts, and other administrative documents. Confidentiality: Ensure sensitive information is handled with the highest level of confidentiality and security. Communication & Coordination: Internal Communication: Serve as a point of contact between departments, ensuring smooth communication across the organization. Event Coordination: Organize office events, meetings, and conferences, managing logistics such as venues, catering, and transportation. Client Interaction: Assist with client visits, hospitality, and meetings, ensuring a professional and welcoming environment. Compliance & Policy Implementation: Policy Enforcement: Ensure that administrative processes and activities adhere to company policies and procedures. Regulatory Compliance: Ensure that all administrative functions comply with relevant industry laws, regulations, and standards. Health & Safety: Support in maintaining a safe and compliant working environment, in collaboration with HR or Facilities teams. Technology & Systems Management: Software Management: Ensure efficient use of office management software and tools (e.g., ERP systems, document management systems). Process Improvement: Identify areas for process improvement, propose and implement new software tools or processes to enhance efficiency. Tech Support Liaison: Coordinate with IT teams to ensure smooth functioning of administrative technology and troubleshoot minor tech issues. Note: This job is only for ABROAD (Not for INDIA) #J-18808-Ljbffr