Administration Assistant (Main Administration)

Job Description

The Administration Assistant (Main Administration) is required to provide a high standard of administrative and front-office support at the College’s Main Reception area and across various other areas of the College. With face-to-face, email, and telephone interaction with students, parents, and staff, this position will be tasked with handling general enquiries and being the face of the College, in the public-facing reception area. Providing a high quality of customer service, the role also works with other administration team members and the Principal's Executive Assistant to ensure the Principal’s office is managed efficiently and effectively. Attendance at College events outside of hours may be required, from time to time. The position Working College academic terms only About the role Working in a timely, accurate, and consistent manner, the Administration Assistant will be: Providing customer service in the Main Administration area. Attending to incoming and outgoing correspondence and coordinating appointments for both internal and external stakeholders. Attending to face-to-face, email, and telephone interaction with students, parents, staff, and external stakeholders. Sorting and distributing all incoming mail, newspapers, parcels, and preparing external mail as per Australia Post requirements. In collaboration with the Marketing Team, and as required, keeping a record of student and staff achievements from newspaper articles. Supporting the booking/usage process of the College vehicles in collaboration with the WHS and Compliance Officer and the Facilities Team. Managing lost property and coordinating the distribution/return of belongings across the campus. As required, and in ad-hoc situations, providing assistance for staff and students to ensure the professionality of the College is always upheld and that business continuity across the College can be maintained. Monitoring the assigned email inboxes and any associated Drop Boxes. All employees of Saint Stephen’s College are required to: Carry out other duties as required by the Principal. Demonstrate, follow, and support the policies and procedures of the College. Maintain a degree of flexibility in working hours from time to time as required for the position. Accept that the College reserves the right to modify the position to meet its operating needs. Undertake other reasonable and relevant duties within skills, knowledge, and capabilities and as directed by the Principal or their representative. Comply with the Work Health and Safety Act 2011, the Work Health and Safety Regulation 2011, codes of practice, and other safety guidance material. Mandatory Clearances/Certifications Blue Card, in accordance with ‘No Card, No Start law’, as per the Working with Children (Risk Management and Screening) Act 2000. About the College Set on an outstanding campus on the northern Gold Coast, Saint Stephen’s College is a Prep to Year 12, co-educational Christian school, known for its diversity, where every student is respected, heard, and develops the integrity and responsibility to serve others. Further information on Saint Stephen’s College is available at . Protecting our Children All children have a right to be safe and protected from harm and neglect. At Saint Stephen’s College, ensuring the wellbeing of our students, by valuing their contribution, is at the core of what we do. In fact, protecting children is everybody’s business and our commitment to this is evidenced by the way we rally together to ensure they are safe, nurtured, and secure in our communities, families, and while engaged in learning. Saint Stephen’s College has a commitment to child safety and as such staff will be responsible for understanding and applying the College Child Protection Policy and Child Risk Management Strategy and associated policies and guidelines. APPLICATION PROCESS To ensure your application can be considered in full, all candidates must apply via the ‘Quick Apply’ button above. Your application submission should address your suitability to the role in your cover letter and must include a current resume as well as current referees. Closing Date for Applications by close of business Monday 17 March 2025 . Enquiries may be addressed to the Human Resources Department at (emailprotected) stating ‘QUERY – Administration’ in the subject line of the email. Only applicants with the right to work in Australia may apply for this position. Thank you for taking the time to prepare and submit your application. #J-18808-Ljbffr