Administration Officer, Finance Hub - Financial Advisory Services

Job Description

Administration Officer, Finance Hub - Financial Advisory Services Education (Organisation site)Financial Services Branch - Finance, Procurement and Facilities Division Expressions of Interest are invited for the temporary backfill of an AO3 Finance Hub - Finance Officer position, a great professional development opportunity to expand on School Finance. This is a temporary 1FTE full-time position for the period of 6 months. This position is based at South East regional office, Hope Island. Job details Position status: Fixed Term Temporary Position type: Full-time Occupational group: Accounting and Finance Classification: AO3 Workplace Location: South East regional office, Hope Island Job ad reference: QLD/SER615065/25T Closing date: 02-Feb-2025 Yearly salary: $75886 - $84201 Fortnightly salary: $2908.70 - $3227.40 Job duration: A period of 6 months, unless otherwise determined The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. About the Role The Finance Hub (3 staff based in South East QLD) are responsible for providing financial processing, support and advice to schools as set out under a formal fee for service agreement. Reporting to the Finance Hub Business Manager, this role works closely with a number of schools, in particular Principals and Business Managers, that have chosen to join the Hub across the region. The successful applicant will be the primary person responsible for Hub schools day to day financial processing in OneSchool and ensuring that financial policies and procedures are adhered to. Key Tasks Entering invoices for payment, ensuring correct coding and tax treatment and processing of payment runs Raise purchase requisitions and purchase order maintenance Corporate Card transaction processing and reconciliations Bank reconciliation and management of the Manual Matching screen, including receipting Assistance with accounts receivable, including receipting, creation of individual/bulk invoices, invoice cancellations and parent refunds Asset processing, including creation and disposal of assets Preparation and posting of journals Review of BAS and correction of GST errors Coordinate completion of end of term Systems Evaluation Checklist Prepare budget adjustments in SBS Finance for Principal approval Associated tasks include: Provision to school of all monthly financial reports for Principal review to a high audit standard Assistance with Control Self Assessments, School Financial Data Collection and other acquittals Support with Purchasing and Procurement processes Work closely with Senior Finance Officers to identify financial opportunities and strategy for Hub schools About You Key Capabilities & Experience Strong knowledge of and experience using OneSchool and SBS Finance is essential for this role Experience as a Business Manager or Administrative Officer with a predominate finance focus is highly desirable Able to work autonomously and set priorities, monitor work flow and keep on top of processing Knowledge of DoE policies and procedures and an understanding of audit requirements for finance Ability to confidently explain finance concepts to Hub School staff in an easy to understand manner Sound technological skills, in particular using Microsoft Teams Interested? To Apply: Please provide a resume (including current contact details for two referees, one of whom must be your current supervisor). Please also provide a maximum one page statement explaining your suitability for the role, with reference to the above Key Tasks and Key Capabilities & Experience. Current school based employees will require Principal support in order to take up the position. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services. Salary rate shown is reflective of full-time (1.0 FTE). We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity. #J-18808-Ljbffr