Administration Officer Grade 3

Job Description

Location: Melbourne | Northern Metropolitan Job type: Fixed term - Part time Organisation: Austin Health Occupation: Administration/Secretarial Reference: 2501 15.2 to 22.8 hours per week 12 month Fixed-Term Position $74,448 - $82,305 base pro-rata depending on qualifications and experience + generous salary packaging + super Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. About the Parent-Infant Research Institute (PIRI) and Austin Health The Parent-Infant Research Institute (PIRI) is a vigorous and innovative Australian research institute focusing on understanding parent and infant well-being, as well as developing and delivering treatments. Our mission is to support all parents and their babies in the first 1000 days of life, from pregnancy and throughout infancy. PIRI is based at Austin Health, which is a major provider of tertiary health services, health professional education and research across three campuses in the Northeast of Melbourne and state-wide. About the role This position is to provide administration support to the Director of the Parent-Infant Research Institute and work collaboratively with the Business Manager and the broader research team. General administration General administration such as drafting emails, zoom admin support and managing day to day business including bookings, stationary, visitor queries, maintaining PIRI environment. Assisting in the preparation of budget acquittals and financial accounts. Problem-solving day to day problems. Job sharing tasks and handover, as needed. Recruitment and employment of research staff. Liaising with HR and Payroll Services. Coordinating meetings; contribution to Policy and Procedures. Management of postgraduate research students and visiting fellows. Acting as a Fire Warden as and when required. Research Administration as needed Assisting with submissions for grants, progress reports, financial auditing of grants and the preparation of papers for publication. Managing research documentation and grants including progress reports and acquittals necessary, submissions, papers, contract funding and major research collaborations. Developing familiarity with research and hospital systems. Liaison with Austin Health, external health professionals, including maternal and child health centres and national and international investigators. Undertake other ad hoc activities as requested. About you We are seeking a flexible and efficient person, able to work independently, manage tight timelines, enjoys working in a team environment and who has excellent written and computer skills. Desirable qualities include: Experience as a senior administrator. A high degree of organizational management skills including ability to deal with a range of different tasks simultaneously and manage tight timelines. Excellent communication skills, both written and oral. Understanding of grant processes including NHMRC grants, progress reports and research publication requirements. Familiarity with managing staff processes and budgets. Advanced proficiency and expertise in computer operation including Office 365 (Microsoft Word, Excel, PowerPoint), Access, Microsoft Explorer, Internet and EndNote software. Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: Greater take-home pay through generous salary packaging benefits. A suite of wellness initiatives designed to support you. Mentoring and career development opportunities. Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists. Five weeks annual leave (pro-rata for part-time), plus purchased leave. Work with us! We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and the interviews may take place prior to the closing date. All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager. Application closing date: 9 February 2025 #J-18808-Ljbffr