Administration Officer, School of Education

Job Description

Administration Officer, School of Education Fremantle campusPart time opportunity, (0.8) Continuing contract Education – Providing students with valuable classroom experience and the opportunity to form relationships with schools. Be part of a welcoming community of professionals, academics and students. $71,664 – $76,281 pa (level 4) + 14.25% superannuation (pro-rata) About the university The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales. About the school The School of Education offers undergraduate and postgraduate programs, including initial teacher education for early childhood, primary and secondary teachers, and postgraduate programs in early childhood, leadership and management, curriculum, special learning needs and religious education. About the role The Administration Officer will provide a wide variety of administrative duties to support the National School in the areas of teaching, learning and research. This role will also provide quality support to the Administration Team Leader in the effective management and operation of the National School. Key Responsibilities Provide administrative support including arranging events, regular and adhoc meetings, teaching program support, managing and supporting School Advisory Boards and School committees (minutes, agenda papers and scheduling). Provide excellent customer service to students and University stakeholders. Complete tasks and communicate in an accurate and timely manner, whilst liaising closely with other areas of the organisation. Ensure the dissemination of specific and accurate advice while maintaining confidentiality, integrity and compliance. Interpret and apply policies, practices and standards under general direction to organise and prioritise work, while using judgment to solve problems arising in own work area. Ability to work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication. Provide financial support by processing payments, internal payment requests, business credit cards, purchase orders and invoicing. Maintain School facilities, office equipment and supplies. Perform other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the School. Qualifications, skills & experience A Diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training. Proven administrative experience in a busy, fluid environment (higher education experience highly regarded). Knowledge of administrative policies and procedures and the ability to interpret and apply them. Demonstrated success in the delivery of quality client service. Excellent interpersonal and communication skills. Excellent computer skills including email, internet, MS Office (including Sharepoint) and student administration systems and the ability to learn and implement new systems. Highly developed organisational and attention to detail skills with the demonstrated ability to meet deadlines. Proven capacity to work both independently and as a collaborative team member. Benefits On-site gym and fitness programs available. Located in historic Fremantle. Generous training and development opportunities. How to apply Please apply online with a resume and cover letter outlining your suitability for the role. Applications closing date: 20 March 2025 For further information on how to apply, please visit: How to apply | Notre Dame Applicants are expected to have current and valid work rights in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply. The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff. Contact us Please direct your queries regarding this role to Marcia Rodrigues, Unsolicited contact from recruitment agencies will not be entertained. #J-18808-Ljbffr