Administrative Support Officer - Corporate Services

Job Description

Teachers Registration Board Job reference: 651889Location: 5000 - ADELAIDEJob status: Short Term ContractEligibility: Open to EveryoneAbout The Teachers Registration Board The Teachers Registration Board (the TRB) is established under the Teachers Registration and Standards Act 2004 (the Act) and the Teachers Registration and Standards Regulations 2021 to regulate the teaching profession. The object of the Act is, in the public interest, to maintain a teacher registration system and professional standards for teachers to ensure its members are competent, fit and proper to have the care of children.The TRB employs its own staff and is a public sector agency under the Public Sector Act 2009. The South Australian Public Sector Salaried Employees Interim Award and the South Australian Public Sector Enterprise Agreement: Salaried 2021 governs the employment conditions of the Board.Values Collaboration: We collaborate in our work practices. We effect partnerships with teachers, Initial Teacher Education providers and the community to enable teachers to thrive, now and into the future. Innovation: We balance opportunity and risk in the pursuit of continual improvement. Integrity: We are accountable by demonstrating ethical conduct and honesty. Transparency: We ensure information and accurate communication is delivered in a timely manner. Role Description The Administrative Support Officer - Corporate Services assists across the agency with a variety of tasks that are a priority in either of the teams on a rotational basis. This role is offered at full time, at the ASO3 Level and for a short-term contract of 12 months - located in the heart of the Adelaide CBD.Role Summary The Administrative Support Officer - Corporate Services is accountable to the Manager, Corporate Services and where directed, to other Managers, for:Maintaining effective document management and records management procedures and systems to ensure the TRB meets whole-of-government and agency standards, legislative and best practice requirements. The delivery of a range of business support functions, research/project and administrative support to assist the Manager, Corporate Services and other Managers as directed by the Registrar across a range of business operations including, teacher conduct investigation, teacher admission and registration, initial teacher education program accreditation, document management, accounts payable, facilities management, procurement, records management and general administrative tasks. General administrative support for the TRB, including the receipt and processing of teacher applications when required. Service delivery is within a range of policy and procedural requirements governed by public sector requirements, legislation and regulation. Contributing to the delivery and maintenance of efficient work practices within the TRB. Selection Criteria Communication and Interpersonal Skills Demonstrated communication and interpersonal skills for effective and appropriate oral and written communication with a range of stakeholders. Experience in writing policies, procedures, or work instructions for others to understand and follow to complete tasks efficiently, effectively and to an appropriate standard. Demonstrated ability to work collaboratively, as a member of a team. Ability to resolve problems through research, consultation, and analysis of issues. Ability to plan and coordinate a variety of projects and programs under limited supervision. Continuous Improvement and Organisational Safety Seek opportunities to improve organisational processes by contributing to improvement initiatives, fostering good customer service, and participating in professional development opportunities. A sound understanding of policies and principles relating to equal employment opportunity programs and work health and safety. Technical Skills Demonstrated experience in the delivery of management functions within a small to medium sized organisation. Experience in the use of legislatively-driven regulatory business and operational systems for recording and analysing information. Knowledge of South Australian government document management requirements. Proven ability to maintain and organise sensitive data with a high degree of accuracy. Experience in the delivery of administrative service to internal and external customers. Organisational Skills Ability to be self-motivated and work autonomously. Application Instructions All applications must be submitted online. To be considered for an interview, applicants are requested to submit a curriculum vitae/resume and a cover letter addressing the essential minimum requirements as outlined in the role description (maximum two pages).For further guidelines in relation to writing your job application, please refer to the attached TRB Job Applications Guidelines. Please also complete and submit the TRB Application Cover Sheet and the Pre-Employment Declaration (see attachments).For any further information, please contact Reina Nashar, HR Business Partner via email: or phone: 0487 363 109.Shortlisted applicants will be contacted within two weeks after the closing date. If you have not been contacted within two weeks of closing, then unfortunately your application has not been successful at this time.The TRB promotes a workplace that actively seeks to include, welcome and value unique contributions of all people. The TRB encourages people with disability, Aboriginal Australians, young people, and people from culturally diverse backgrounds to apply for this role.Special Conditions The successful applicant will be required to complete a Working with Children Check (WWCC), and a Nationally Coordinated Criminal History Check (NCCHC), the results of which the TRB finds satisfactory prior to being employed. The TRB will seek a renewed WWCC and NCCHC every five years.Applications close: 23/02/2025 11:45 PMAttachments Pre-Employment-Declaration_240522.pdf RD ASO3 Administrative Support Officer - Corporate Services Signed 03022025.pdf TRB - Job Application Cover Sheet.pdf TRB - Job Application Guidelines - ASO3 Administrative Support Officer - Corporate Services.pdf Flexibility Statement The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.#J-18808-Ljbffr