Admissions Officer

Job Description

Part Time Admissions Officer - 45 hours per fortnight About us At The Lost Dogs’ Home, we are a foundation in Victoria's animal welfare landscape, celebrated for our compassionate care of around 18,000 lost and abandoned dogs and cats every year. Beyond caring for animals, we are dedicated to providing diverse animal welfare and community programs, all aimed at giving animals the best chance of a happy and healthy life. Our mission is upheld by passionate individuals who embody a profound affinity for animals, community, and advocacy. The Role: In this role, you will be part of a dynamic team responsible for receiving and processing incoming animals into the shelter and working to reunite them with their owners. This multi-faceted position combines strong administrative tasks with a focus on customer service. You will need to liaise with various councils and members of the public, efficiently process and locate information within the database, and support the shelter team with other ah-hoc administrative tasks. We seek someone who can thrive under pressure in a fast-paced environment and enjoys collaborating with a team of passionate individuals. The role involves some hands-on work and requires confidence in handling animals. This is a part-time position, totaling 45 hours per fortnight, with a rotating roster that includes one weekend per month. Your responsibilities will include: Collating and processing information accurately into the relevant databases for all animals arriving at the Lost Dogs’ Home. Communicate with Council officers in person and via phone regarding impounded animals for both review/clarification and addition of new information. Responsible for scanning incoming animals and the initial investigation of microchip and identification data. Responsible for organising and managing logistics across our multiple work sites. Collating and filing incoming forms and animal transport dispatch requests. Notification of any animal injury or illness to the vet team, subsequently arranging vet checks if required. Support with ad-hoc administrative tasks as required. To excel in this role, you should possess: An ability to deal with complex information and prioritise tasks whilst maintaining integrity and quality of work. High level of discretion and confidentiality in dealing with internal and external stakeholders. Intermediate Microsoft Office and database management skills. Excellent customer service skills including sound written and verbal communication skills. Confidence with handling animals of different breeds and temperaments. Adaptability, time management, and teamwork skills. About our culture: At The Lost Dogs’ Home, we cultivate an inclusive work environment that celebrates diversity. Our team enjoys a vibrant culture that fosters meaningful connections, both professionally and socially. Led by our dedicated social committee, we organise a wide range of engaging activities such as Paint and Sip Nights, Bowling, Trivia, and regular after-work gatherings. These events create opportunities for our team to relax, bond, and forge lasting friendships. We take pride in our diverse team where every individual is encouraged to be their authentic self, regardless of their role within the organisation. What we can offer you: A purposeful animal welfare career, Fantastic career development and opportunities, Discounts at our general practice clinic, Frank Samways Veterinary Clinic, Access to our Employee Assistance Program, Access to the Foster Care Program, A unique and friendly working environment (surrounded by animals!), Rewarding work with animals in need of a forever home. If you believe you have the skills and experience to be our next Admissions Officer, we would love to hear from you! Please ensure you have included a copy of your cover letter and a current resume and hit apply. Please note that applications will be reviewed as they are received, so we encourage you to apply early as the role may close if a suitable candidate is found. Don't miss out—apply today! The successful applicant will be required to complete satisfactory background screening checks.The Lost Dogs’ Home is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Only candidates with the right to work in Australia may apply for this position. #J-18808-Ljbffr