Deputy University Secretary

Job Description

Great opportunity for an experienced professional to support Swinburne University 12 month fixed-term position at our vibrant Hawthorn campus Attractive salary including 17% super and flexible/hybrid options available About the Role Join Swinburne University as the Deputy University Secretary, providing essential secretariat support to the Academic Senate and the University’s controlled entities. Collaborate with the Council Secretary to ensure smooth operations during peak demands and absences as they support Council and Council sub-committees.In this role, you will play a crucial part in ensuring the smooth functioning of our subsidiary companies and Academic Senate by coordinating annual work plans and meetings, facilitating communication, and maintaining accurate records and minutes. Collaborate closely with Company Chairs, the Chair of Academic Senate and Senior Leaders to promote transparency, strong governance, compliance, and effective decision-making.If you have a keen eye for detail, excellent communication skills, and a commitment to upholding robust governance standards, we want to hear from you.About You To be suitable for this role you will need to have experience in the below key accountabilities:Demonstrated understanding of governance, compliance and policy requirements in a complex organisational and regulatory environment. Experience acting as a Company Secretary. Demonstrated ability to interpret existing relevant legislation, policy and relate it to work assignments; and to provide advice on policies and frameworks. Proven ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent interpersonal, communication, and stakeholder engagement skills, with the ability to build effective relationships and influence decision-making. Ability to maintain confidentiality, exercise discretion, and handle sensitive information with integrity - including the ability to manage conflicts of interest (perceived, potential, and actual). Qualifications Degree or post graduate qualification in a relevant field such as business administration, finance or law.To Apply Please submit your CV and cover letter addressing your suitability for this position.To review the Position Description and to apply, please scroll down to the bottom of the page.Please Note: Appointment to this position is subject to passing a Working with Children Check.Applications Close: Sunday 16th February 2025 at 5pm. Diversity, Equity and Inclusion Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at or call +61 3 9214 3550.As a Circle Back Initiative Employer, we commit to responding to every applicant. #J-18808-Ljbffr