Digital Programs and Events Coordinator

Job Description

About The Array We're a technology education startup located in Darwin’s iconic Vic Hotel. Our mission? Make tech more accessible and grow the talent and technology opportunities here in the Territory. We do this through human centred tech education, a vibrant co-working space, epic events, and competitive esports. If you're passionate about technology, teaching & learning, and building a stronger digital community, you'll fit right in! Position Overview We are a small startup with big ambitions, so that means our team wears many hats. We pride ourselves on the relationships with our customers and stakeholders, and our biggest strength is our ability to act fast. The Digital Programs and Events Coordinator will be responsible for coordinating The Array's yearly program of learning and events. This role is very people-focussed, you will build relationships, and coordinate with teachers, students, technology businesses, vendors and more to make sure our suite of events and programs roll out at the standard we are renowned for. This role requires strong organisational skills, documenting, reporting and planning for events sometimes months in advance. We use a variety of program management tools such as Asana, Miro, Slack, Discord - so you will need to be comfortable with technology and experience in these tools is highly desirable. The ideal candidate is proactive, able to translate ideas into action quickly, and comfortable with autonomy. We celebrate learning-by-trying, as a lot of our programs are often a first, or at least a first for the Territory, and that means we won’t always know the answer, but we hypothesise, plan, execute and adjust. You will report directly to the CEO and senior staff, and must be able to articulate your hypothesis, plan and learnings. At The Array, this is more important than knowing the answer. Key Responsibilities Coordinate learning programs and events from planning to execution. Book and liaise with educators and facilitators. Manage student and attendee intakes, including communication and enrolment. Maintain accurate attendance records and reporting. Respond to inquiries and provide ongoing support to participants. Fill in or supervise sessions when needed. Host information tables at external events to promote programs. Plan, organise, and manage esports tournaments. Deliver ad-hoc events aligned with The Array's objectives. Collaborate with volunteers and contractors to support program delivery. Selection Criteria Demonstrated programs, events, venue, or project management skills. Proven customer service skills, including sound oral and written communication skills and experience working with the general public. Proven administration skills and ability to adapt to project management software programs. Interest or experience in video games and esports (Rocket League, League of Legends, or Tekken) is a bonus, but a strong willingness to learn is equally valued. Ability and willingness to work outside normal working hours, including public holidays and weekends, as required to support event delivery. Ability to work well in a team whilst taking responsibility for your own work. Working with Children qualification (OCHRE), current valid driver’s licence, and First Aid certification, or willingness to obtain. Employment Details Type: Fixed-term contract (February – November) with the option to extend or advance within the organisation. Salary: $60,000 - $80,000 (pro-rata + super) based on experience. Leave: 4 weeks annual leave pro-rata. Professional Development: Opportunities for growth and skill development. Location: Office-based at The Array's co-working space in the Old Vic Hotel, with off-site work required. Reporting Structure Reports directly to Taneille Brann (Head of Play) and works closely with CEO Dylan Bennett and the wider team. Diversity and Inclusion The Array is committed to fostering an inclusive and diverse workplace. We encourage applicants from all backgrounds to apply. If you're unsure about your suitability, please reach out for a conversation. Application Process Application Deadline: 31 January 2025 (Immediate start or as soon as possible) How to Apply: Submit your resume and a brief email or cover letter explaining why you want to work for The Array to Questions? Contact Taneille Brann – 0402 269 456 Join us in shaping the future of digital innovation in the Northern Territory! #J-18808-Ljbffr