Events and Sales Coordinator

Job Description

Balgownie Estate is an award-winning property in the Yarra Valley, offering an array of event spaces and experiences. From private functions and multi-day conferences to weddings and gala dinners, our property can cater for a variety of client needs. We are searching for an enthusiastic Sales & Events Coordinator to manage the coordination of weddings, conferences, and private event bookings at our stunning winery. This role involves guiding clients from initial enquiry through to event execution, while also supporting sales and revenue growth through special events and site inspections. The Role: Manage wedding and event contracts, booking forms, and client correspondence. Liaise with internal teams, suppliers, and vendors to coordinate seamless event execution. Create and distribute detailed run sheets and event orders. Conduct site inspections and host prospective clients on tours of the venue. Process deposits and payments in line with contract terms. Maximise revenue opportunities through yielding and special event creation. Collaborate with kitchen, front-of-house, and operations teams to ensure client expectations are met. Assist in the coordination of special event days. Attend industry events, expos, and sales meetings to promote the venue. The Benefits: Internal development opportunities to grow within the business. Up to 50% off wine, food, accommodation, and spa treatments. Excellent workplace wellbeing and recognition program. Employee Assistance Program (EAP). Work in brand new facilities set amongst stunning vineyards. About You: Exceptional interpersonal and communication skills with a collaborative approach. Knowledge and experience with Opera and MS Office advantageous. Ability to work under pressure, problem-solve, and adapt in a fast-paced environment. Full knowledge of conference layouts, AV requirements, and event setups. Minimum 2 years’ experience in Event Coordination or a qualification in Marketing, Events, or Communications. Reliable transport to Yarra Glen. Enthusiastic, detail-oriented, and passionate about creating memorable experiences. About Us: At Balgownie Estate, our guests enjoy ultimate luxury with our award-winning facilities, including 70 accommodation suites, our stylish restaurant, 1309 at Balgownie, Cellar Door, and endota spa. Balgownie Yarra Valley is ideal for getaways, weddings, conferences, and private events. If you’re looking to join a team that values collaboration, sustainability, and innovation, we’d love to hear from you! Apply now to be part of our supportive team. Must have full permanent working rights in Australia with no restrictions and weekend availability. No public transport is available to our location – must have your own transport. Balgownie Estate has a strong inclusive culture, that encourages applications across all cultural backgrounds, genders, and abilities. If this sounds like the opportunity you have been waiting for, please apply online with your resume and cover letter and tell us about your most memorable travel experience. To find out more about Balgownie Estate, checkout our website Balgownie.com, and follow us on Facebook, Instagram, and LinkedIn. Only short-listed candidates will be contacted. Role Type #J-18808-Ljbffr