Executive Assistant & Office Administrator (12 Months Contract)

Job Description

Business Unit: Store Support Centre (SSC) lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people. A day in the life: You are articulate, personable, and detail-oriented with exceptional organisational and prioritisation skills as well as the ability to act independently and make significant decisions. You must be able to build relationships with employees at all levels throughout the organisation, have a good business acumen and the ability to handle sensitive situations in a mature and confidential manner. You will enable the smooth operation of the office under the pressure of frequent interruptions and changes in priorities. This role is directly supporting the Vice President (VP) AUNZ, as well as managing day to day operations of the head office. Support for the Vice President (VP): Manage the VP’s calendar and appointments, taking into account their preferences for time, social/family commitments, and working style. Coordinate and manage travel requests for the VP, including flights, accommodation, transfers & hire car bookings. Keep up with the complex requests, and professional demands of the VP and plan accordingly. Coordinate and attend meetings with the VP and wider AUNZ Leadership Team, keeping agenda items, actions and notes up to date. Support the VP to coordinate annual off-site for the AUNZ Leadership Team including agenda planning, venue and accommodation bookings, team activities, dinner bookings, catering etc. Manage monthly credit card expenses for the VP. Support in special projects that come up from time to time under the direction of the VP. Responsible for ensuring all details have been secured for meetings (on-site and off-site), preparing relevant materials required to conduct or attend their meetings. You are deeply attuned to, and aware of the VP’s strategic goals and objectives and support their achievement through sound judgment and decision making. Complete any other tasks or projects as requested by the VP. Other Duties and Responsibilities: You are the main point of contact for the SSC (head office). You hold the relationship with building management for any office repairs/maintenance, you maintain all office supplies, arrange ad-hoc catering, and generally maintain the day-to-day operations of the office. Work closely with the Internal Communications Team to bring to life incredible events for the SSC team, including venue bookings, catering, travel coordination for remote team members, budget management etc. You will provide ad-hoc support for any requests, or special projects that come up under the direction of the Area Director (AD). Work closely with the Finance team to manage & allocate budget. Qualifications: Minimum 5 years’ experience as a Personal Assistant to highly visible, extremely busy leader (e.g. CEO, entrepreneur, performer) Exceptional communication skills - interaction with various executive levels including, but not limited to, Board Members, CEO and Executives internally and globally (a key liaison) Trustworthy – responsible for handling confidential and sensitive information Tech savvy – well versed in PPT, Word & Outlook You are proactive and in action, completing tasks and projects efficiently and effectively. Excellent business acumen and ability to exercise sound judgment and prioritization Extremely detailed and quality oriented. Able to observe and maintain the utmost confidentiality. Ability to be resourceful and source details required to carry out tasks as assigned. Ability to manage multiple projects under tight deadlines Ability to work effectively with multiple critical timelines. Tact, diplomacy, high energy and a sense of humor Personable and approachable at all times. Must haves: Acknowledges the presence of choice in every moment and takes personal responsibility for their life. Possesses an entrepreneurial spirit and continuously innovates to achieve great results. Communicates with honesty and kindness, and creates the space for others to do the same. Leads with courage, knowing the possibility of greatness is bigger than the fear of failure. Fosters connection by putting people first and building trusting relationships. Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously. Beyond the Paycheck (Benefits & Perks): At lululemon, we care for and invest in the whole person – body, mind, spirit. Our total rewards program is designed to support you in achieving your goals and focus on the things you love. In addition to competitive base pay and a team-based bonus program, we also offer paid time off, generous employee discounts, fitness/yoga classes, parenthood top up program and personal and professional development programs. Note: availability of these benefits and perks may be subject to your location & employment type and may have certain eligibility requirements. The Company reserves the right to alter these benefits and perks in whole or in part at any time without advance notice. Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. lululemon is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state or provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that lululemon equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective. lululemon is committed to providing reasonable accommodation to applicants with disabilities. If you would like someone from our team to contact you for individualized support, email us at In your email, please include the position title, the location of the position and the nature of your request. #J-18808-Ljbffr