Executive Assistant and Coordinator

Job Description

At Lives Lived Well, we’ve been treating and supporting people whose lives are affected by alcohol and other drugs for over 50 years. We also support people with mental health and gambling concerns and those transitioning from correctional centres. We’re growing fast and building a reputation as a trusted, innovative provider, focused on clinical excellence… and we’d love you to be part of it. Your Opportunity The Executive Assistant and Coordinator (EAC) role provides high-level secretarial, administrative, and executive support to selected members of the Executive Leadership Team (ELT). Reporting to the Executive Officer and Company Secretary, this role offers flexibility to adapt and evolve based on organisational priorities. Key responsibilities include supporting ELT members, ensuring administrative, communication, and coordination systems are clear and aligned, and providing assistance across various operational functions. Some of the key functions of the role include: High-level administration, communication, and coordination activities for ELT members. Managing and coordinating calendars, including scheduling meetings, preparing travel itineraries, and facilitating other commitments. Monitoring and prioritising emails and correspondence, responding where appropriate on behalf of ELT members. Tracking and ensuring the completion of tasks, projects, and reports against due dates (e.g. reports, tenders and submissions). Assisting with the preparation of reports, submissions, and other key documents by collating and following up on responses. Provide administrative and governance support to the Office of the CEO as required. Maintaining efficient office management practices, including records management and administrative procedures. Proactively undertaking additional tasks to support organisational needs and priorities. What You’ll Bring Here’s what you’ll need: Demonstrated experience in a similar role working closely with executive employees and/or board members. A high degree of confidentiality, discretion, and attention to detail. Highly developed verbal and written communication skills. Strong interpersonal skills and a collaborative approach to building effective working relationships. Excellent organisational and prioritisation skills, with the ability to manage multiple tasks and deadlines effectively. Proficiency in Microsoft Office Suite, including Teams, OneDrive, and other productivity tools. Experience with emerging AI-based resources, such as Microsoft Copilot, is highly regarded. Flexibility and adaptability to take on evolving responsibilities as organisational needs change. Salary will range between $90,000 and $100,000 but is negotiable based on experience. What matters most is that you’ll live and breathe our values, which means: You are humble, human and full of hope. You show up and share. You ask: Why not? And what’s next? You leave a positive wake. Why work for Lives Lived Well? An extra five paid leave days per year to support your wellbeing and work-life balance. Salary packaging to increase your take-home pay. Casual day Fridays and plenty of social activities. An employee assistance program (EAP) for you and your family, including emotional, psychological, financial counselling and wellbeing services. Fitness Passport membership access to a wide range of gyms, pools, and fitness and leisure centres across Australia, at a discounted rate. Check out more employee benefits for you and your loved ones on our careers page. Applications close on Friday 21 February 2025, however, we will be interviewing throughout the process and may close applications early. If you would like to review the position description for this role or have any questions, please email: Lives Lived Well is an equal employment opportunity employer. We encourage applications from a diverse range of social, cultural and gender backgrounds that reflect our community including First Nations People. Confirmation of employment will be subject to candidate's possession of a Current Australian Drivers Licence and a completed Australian Criminal History Check. #LLW #J-18808-Ljbffr