Executive Assistant to Executive Dean

Job Description

Excellent opportunity to join the School of Social Sciences, Media, Film, and Education Ongoing, full-time position in a central Hawthorn location HEW 6 with 17% super and attractive staff benefits About the Role Are you a highly organised, proactive, and detail-oriented professional looking to make a significant impact in an academic environment? The School of Social Sciences, Media, Film, and Education (SoSSMFE) is seeking a dedicated Executive Assistant to the Executive Dean to join our dynamic team and support our mission of excellence in education and research.As the Executive Assistant to the Executive Dean, you will provide a wide range of high-quality, reliable, professional, and confidential support services to the Executive Dean and senior staff within the School. You will manage the Executive Dean's calendar, coordinate meetings, handle travel arrangements, and prepare meeting papers. Your role will be pivotal in ensuring the smooth operation of the School by proactively managing the Executive Dean's email, maintaining records, and liaising with internal and external stakeholders.About You To be suitable for this role you will need to have experience in the below key accountabilities: Demonstrated experience in providing high-level executive support including the ability to deal with information of a sensitive and confidential nature. Excellent interpersonal, written and verbal communication and relationship management skills, including experience in dealing with people from different cultural backgrounds and levels of seniority. Sound analytical and conceptual skills, with the ability to collect and interpret relevant information and find appropriate solutions to complex problems. Demonstrated high level of organisational skills, including the ability to work effectively under pressure without immediate supervision whilst maintaining quality output. Qualifications A degree with subsequent relevant experience or extensive experience and broad knowledge in administrative fields or an equivalent combination of relevant experience and/or education/training. To Apply Please submit your CV and cover letter addressing your suitability for this position. To review the Position Description and to apply, please scroll down to the bottom of the page.Please Note: Appointment to this position is subject to passing a Working with Children Check.If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on For enquiries regarding the position please contact A/Prof Jimmy Louie - Associate Professor of Dietetics on Applications Close: 5pm, Friday 14 February 2025 Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance. Diversity, Equity and Inclusion Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at or call +61 3 9214 3550.Victoria’s Commitment to Action: Improving international student employment outcomes. As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.As a Circle Back Initiative Employer, we commit to responding to every applicant. #J-18808-Ljbffr