Executive Assistant to Senior Executive

Job Description

We are an equal opportunity employer, so that we can best support you please let us know if you require any special adjustments that will need to be catered for during the recruitment process. If you would like to express your interest in vacancies at Maurice Blackburn, please search for the program or position you wish to apply for below. If no vacancies match your search we encourage you to submit your CV for consideration for any future vacancies. Our firm is only as good as the people it employs. For over 100 years, Maurice Blackburn has stood up for those who need us most. With courage and compassion, we extend access to justice to countless Australians. We look beyond the immediate challenge to support people in moments that matter across their lives, and continually push for better solutions for our clients. We invest in and empower our people to stand up for what we believe in and go fearlessly forward together. We work on real cases, achieving important and positive results in real people’s lives, which is why we are one of Australia’s most respected law firms. Maurice Blackburn, experience you can count on. About the Role This is a potentially career-shaping opportunity for an enterprising and ambitious person to join the firm as an Executive Assistant on a permanent, full-time basis. You will be at the centre of Australia's largest plaintiff law firm, directly exposed to how decisions are made and carried out in a complex, national professional services firm. The core of the role is providing administrative and operational support to a Senior Executive ensuring their time and attention are directed at priority strategic and operational issues. You will also have wide scope to use your initiative and people skills to identify bottlenecks and streamline processes and workflows using standard tools as well as emerging technologies. This role is based in-person in our Melbourne CBD office Monday-Friday. Key Responsibilities: Administrative Support: Provide high-quality, confidential administrative support, handling day-to-day responsibilities, including scheduling, correspondence, credit card reconciliation, ad-hoc tasks and project coordination. Meeting Coordination: Plan and coordinate meetings, conferences, and travel arrangements, managing the overall schedule while being adaptable to changes and last-minute adjustments. Strategic Support: Ensure the efficient and strategic operations by managing daily tasks and long-term projects. Stakeholder Liaison: Act as a liaison for a Senior Executive, providing exceptional service to internal and external stakeholders, and maintaining strong professional relationships. Board and Committee Papers: Prepare, edit, and distribute Board and Committee papers and associated correspondence, ensuring accuracy and timeliness. Action Item Monitoring: Monitor and update action items for various executive meetings, ensuring follow-up and completion of tasks. Document Management: Draft, edit, and distribute correspondence, documents, and presentations as required, maintaining a high level of professionalism and attention to detail. About You: Organisational skills: Proven ability to multi-task and work independently to plan, coordinate and organise projects in a rapidly changing environment. Technical literacy: Well-developed information technology skills (Microsoft Suite) and an interest in using AI and other advanced tools. Communication skills: Demonstrated ability to build rapport with stakeholders at different levels and strong problem-solving and decision-making capabilities and attributes. Analytical skills: Ability to think through problems and escalate where appropriate. Leadership skills: Tenacity, enthusiasm and initiative with the ability to handle conflict. Critical thinking and understanding of the firm with the ability to mentor and develop administrative staff. Confidentiality: Ability to maintain a high level of confidentiality and handling of sensitive information. Our People Commitment comes with the following benefits: Ongoing coaching and career development opportunities 22 Weeks Parental leave with your superannuation guaranteed and back-to-work transition policy End of Year leave, 1 day first year, 4 days after 2 years Comprehensive mental health framework, including wellbeing leave (up to 4 extra days per year) and $299 reimbursement Fitness and wellbeing discounts Salary Continuance & Life Insurance 17.5% Annual Leave Loading … just to name a few. *T's & C's apply Our shared values represent what we stand for and guide how we act, with Courage; Compassion; Collaboration; Fairness and Tenacity. We love that you have a life outside of work and we’re happy to support yours. We provide you a safe, supportive and collaborative environment, backed by inclusive leaders and progressive people policies, where you can be your authentic self and thrive. Here we are committed to creating a diverse and inclusive culture, enriched by differences in ethnicity, gender, sexual orientation, gender identity, disability, religion, age and family arrangements. Applications from First Nations People are encouraged. Are you ready to join us on a journey to extend access to justice to more Australians, in an organisation and role in which every action you take makes a difference? Apply now. Our Circle Back Initiative partnership means we’re committed to responding to every applicant. Please note that all successful candidates will be required to undergo background checks as part of our commitment to maintaining a safe and compliant workplace. A career with Maurice Blackburn will see you working with, and learning from, some of the strongest, most respected and knowledgeable legal professionals in the country. The graduate program at Maurice Blackburn is the first step on a journey that will see you making a genuine difference in people’s lives and across the broader community. #J-18808-Ljbffr