Executive Legal Secretary

Job Description

Be among the first 25 applicants. Intellectually stimulating, professionally engaging, personally rewarding, and lifestyle accommodating is the basis of a career with Crown Law. With four legal branches and 15 teams, a broad range of legal services are offered with many opportunities. You will enjoy a flexible working environment with excellent employment conditions. We offer competitive salary packages and generous superannuation. Other benefits include part-time arrangements, flexible working hours, various leave provisions, telecommuting, reward and recognition programs, and employee assistance schemes. Crown Law is committed to the personal and professional development of all staff, providing a number of programs to help staff reach their full potential. Our values are - Integrity, Excellence, Respect, and Responsibility. Key Responsibilities: Provision of executive legal secretarial and administrative support to the Assistant Crown Solicitor (ACS) and other lawyers within the legal team, including: Complex formatting of documents (i.e. Microsoft Word, PowerPoint, and PDF documents). Prepare briefs and documents and attend to routine correspondence. High level, accurate word processing and typing. Monitor and manage the flow of incoming and outgoing correspondence. Information management (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases). Diary management (appointments, etc.), organise meetings, conferences, etc., prepare and distribute agendas, minutes, and other material. Prepare, check, and action a range of reports. Travel and accommodation coordination. Maintain filing, records, bring-up, and retrieval systems. Assist legal professionals meet financial deadlines and/or commitments e.g. billing and time recording. Ensure compliance with procedures for payment of legal expenses and counsel fees. Consult and liaise with internal and external clients and other stakeholders on various matters including confidential and sensitive issues. Manage incoming calls and visitors. Supervise the Team's legal secretaries including coordination, delegation, and scheduling of work. Ensure services are completed in a timely and professional manner. Ensure client service standards are continuously met, undertaking individual and team performance management and development activities to achieve these standards. Receive client feedback and address and implement service improvement activities. Continuously look at opportunities to adapt and change work processes and set in place guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team. Provide advice and training on the general operations of the team, branch, and whole of Practice, processes, and procedures relating to legal secretarial work, human resources, finance, information technology, and other corporate processes and functions. Utilise effective communication skills to communicate and address any problems that may arise to resolve issues. Coordinate additional secretarial support for the team utilising the Executive Officers and Executive Secretaries across the Practice. Coordinate and assist with the recruitment, employment, training, and induction of new secretarial support staff. Monitor the correct accrual and application of TOIL, recreation leave, sick leave, and other leave, addressing any issues as they arise. Participate in, and maintain a proactive approach to Self Development. Liaise with the Practice Management Branch and utilise change management tools to ensure the effective implementation of new procedures or practices within the team, providing training as required. Participate in Crown Law working groups to discuss and recommend opportunities for change or improvement to working procedures and practices. Remaining a key contact in the organisation to ensure information sharing and a common best practice approach to tasks are achieved. Undertake other duties as required relating to the requirements of the legal team and needs of the ACS. Where required, work across various teams and branches in Crown Law. How to Apply: We would like you to provide your current resume providing information which demonstrates your ability to meet the requirements of the role. A one-page covering letter telling us why you are interested in this role and how your skills and experience complements this role. This should not be a restatement of your resume. It is your opportunity to tell us about yourself, how you meet the required competencies, key duties and responsibilities, and any specific role requirements including what skills you'll bring to the role. Additional Information: Applications to remain current for 12 months. Job Ad Reference: QLD/616737/25 Closing Date: Tuesday, 11 February 2025 Occupational group: Justice & Legal Seniority Level: Not Applicable Employment Type: Full-time Job Function: Legal Industries: Government Administration #J-18808-Ljbffr