Executive Services Officer - Mackay State High School

Job Description

Mackay State High School is seeking a motivated Executive Services Officer (AO4) to provide high-level administrative support directly to the Principal. In this role, you'll oversee HR processes, including recruitment, injury management and rehabilitation, and coordinate daily supervisions for staff leave and illness, ensuring efficient operations across the school. You'll also lead the onboarding and induction of new staff, contributing to the seamless integration of team members into the school community. If you are organised, proactive, and enjoy working independently, we encourage you to apply.About Us Mackay State High School is proud to be a large, diverse school community and has grown to more than 1150 students and staff. Our mission is to provide educational excellence and diverse pathways for students, based on a culture of pride, inclusion and high expectations. Our committed and caring staff focus on developing individual students to attain their full potential in academic, sporting, cultural and arts fields.About The Role Responsibilities include, but are not limited to: Organise the Principal for liaison with senior government, private sector executives and community representatives in order to expedite the business activities of the school/college and the Department. Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents, financial management, and procurement. Undertake a variety of research, project and committee support activities, including coordination and preparation of plans, reports, correspondence and other documentation. Maintain effective time management practices for the Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls. Develop and manage provision of administrative support to school operations in accordance with school guidelines developed in consultation with external sources. Involves identifying problems, conducting research, seeking expert advice (where necessary) and recommending solutions. Arrange appointments, meetings and conferences including venues, travel arrangements and accommodation and exercising assigned financial, purchasing and administrative authorities. Receive visitors and delegations to the Principal. Please refer to the attached role description for any mandatory requirements for this position. How To Apply Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and A 1-page written statement about how your achievements and capabilities meet the requirements of the role. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.Salary rate shown is reflective of full-time (1.0 FTE).The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.Occupational group: Administration#J-18808-Ljbffr