Executive Services Officer - Strategic Engagement

Job Description

Executive Services Officer - Strategic Engagement The Disability team in the Student Support Branch is looking for a highly organised and reliable Executive Services Officer with excellent coordination and stakeholder skills to support the Executive Director. This short-term opportunity is till 18 May 2025, unless otherwise determined. Experience with managing Microsoft Office Outlook, Calendar and OneNote and other records management systems is essential. Job details Position status: Fixed Term Temporary Position type: Flexible full-time Occupational group: Administration Classification: AO3 Workplace Location: (Location) Job ad reference: QLD/CO620235/25T Closing date: 20-Feb-2025 Job duration: Until 18 May 2025, unless otherwise determined Your Role: An exciting opportunity exists to join the Disability team within the department's Student Support Branch to provide executive support to the Executive Director, Disability. You will be working in a busy, friendly and supportive environment. Responsibilities include: Organise and provide high quality confidential executive and administrative support to the Nominated Senior Officer, including coordinating diary appointments, receiving visitors and welcoming delegations to the Office of the Nominated Senior Officer. Organise the Nominated Senior Officer's liaison with senior Government and private sector executives and community representatives in order to expedite the business activities of the Office of the Nominated Senior Officer. Act as first point of contact for the Office of the Nominated Senior Officer and screen, respond to or redirect enquiries. Arrange appointments, meetings and conferences, including venues, travel arrangements and accommodation, take minutes and provide secretariat support to committees and forums. Maintain the records management systems and administer the flow of correspondence into and out of the Office, including acting as the central point for correspondence and documents, including distribution of correspondence and other documents, follow up on outstanding items and preparation of documents for approval. About You: Highly desirable skills and experience are as follows: Attention to detail and excellent communication skills; Demonstrated ability to manage competing priorities and to respond to a range of requests with short timeframes; Effective and respectful stakeholder management and liaison skills; A commitment to continuous learning, including being able to provide and receive advice and feedback. Please refer to the attached role description for any mandatory requirements for this position. Interested? To Apply: Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history). Attach a 1-page written statement in response to the attached role description. We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services. Salary rate shown is reflective of full-time (1.0 FTE). We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity. Documents Before applying for this vacancy please ensure you read the documents below. We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity, including making any reasonable adjustments to support you through the recruitment process. #J-18808-Ljbffr