Executive Support Officer - Civic Support

Job Description

Executive Support Officer - Civic Support Band 5 Salary Package $74,484.28 plus superannuation with a monthly RDO Exciting diverse executive support opportunity within a supportive team environment The Role The Executive Support Officer - Civic Support position is a key role in the Civic Support team contributing to the administrative function of the Executive and Civic Services unit for the Mayor and Councillors. To provide executive assistance and civic support to the Mayor and Councillors, including confidential and day to day management in a busy and politically sensitive environment. To ensure the integrity and professionalism of the Civic Support office is maintained always. To maintain strong relationships with all internal departments and external stakeholders which are vital to the overall effectiveness of the Unit and the Council. To provide quality service to internal and external customers. To assist in the provision of quality civic functions, when required. The position aims to deliver administration services in a timely manner that meets the organisation’s requirements with a focus on continuous improvement and customer service. The ability to work as a cohesive and contributing team member. About You To be considered for this exciting opportunity, we are seeking an experienced administrative professional, with a high level of professionalism and integrity. You will have demonstrable experience in administrative roles, excellent customer service skills, ability to prioritise and work under-pressure in a fast-paced environment and ready to take on a new challenge. Qualifications and Experience Experience in a fast-paced administrative role. Experience within a politically sensitive environment would be advantageous. Experience in a wide range of software applications, including a variety of Windows based applications, databases and spreadsheets. Key Selection Criteria Qualifications and experience as listed above. Demonstrated ability to champion, model and promote the corporate values. Extensive experience in a fast-paced high level administrative role dealing with complex customer service requirements. Written and verbal communication skills of a high standard. Extensive high-level administrative skills to undertake correspondence, email and diary management, word processing and the maintenance of records. Previous experience in implementing and maintaining office information systems and procedures. Excellent time management skills, ability to meet strict deadlines and attention to detail. Knowledge and understanding of health and safety issues relevant to work activities and work area. To Apply Click on the Apply button and upload your cover letter, current resume and statement addressing the selection criteria before the closing date, Friday 7 February 2025. The successful applicant will be required to undergo a full employment medical and police check. Contact For more information regarding the position, please contact Sarah Brackenridge, Acting Head of Executive and Civic Services on 0417 930 806. Job Ref: WB000034 Submitted: 17-01-2025 The City of Ballarat is an Equal Opportunity employer committed to providing a safe and inclusive working environment that embraces and values child safety, diversity and flexibility. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace. We welcome and encourage applications from people living with a disability, Aboriginal and Torres Strait Islanders, culturally, religiously and linguistically diverse people, young people, older people, women, and people who identify as lesbian, gay, bisexual, transgender, intersex or queer. We support flexible and accessible working arrangements for all and are committed to ensuring that all jobs in our workforce can be performed flexibly. If you're short listed for a role and are looking for flexibility, we encourage you to start the flexible working conversation with the hiring manager to find out what options may be possible for the role you're applying for. #J-18808-Ljbffr