Governance & Coordination Officer

Job Description

Canberra based, primarily onsite, hybrid working arrangements can be negotiated. Office of the Inspector-General of Intelligence and Security Governance & Coordination Officer Canberra ACT Who are we? The Office of the Inspector-General of Intelligence and Security (IGIS) is central to the independent oversight of the Australian intelligence and security agencies. The Inspector General is an independent statutory office holder who reviews the activities of Australia’s intelligence and security agencies to ensure they act legally and with propriety, comply with ministerial guidelines and directives, and respect human rights. All IGIS staff members assist the Inspector-General to provide assurance to ministers, the parliament and the public that these agencies are using their powers as intended.We are a small portfolio agency, proud of our contribution to the national interest. We recognise that our people are our greatest asset – we recruit and retain highly capable, motivated professionals with high levels of integrity and personal drive; and we invest in, and value, their development. Further, we offer a rewarding, positive, and inclusive environment, empowering staff to work flexibly in their contribution to the achievement of agency goals. What we offer At IGIS, we offer an attractive package which includes a combination of competitive remuneration, rewarding job opportunities and a high performing team environment, including: generous employee benefits with competitive salary and the potential for other allowances and benefits flexible working arrangements including family friendly, caring and work-life balance provisions professional development opportunities including further study, training and professional memberships a team of intelligent, experienced and engaged leaders committed to achieving outcomes the opportunity to liaise across a range of agencies including security and intelligence agencies a supportive, balanced culture that fosters inclusion, personal growth and the balance between professional and personal endeavours. The key duties of the position include: The Governance and Coordination team plays a critical role in ensuring the Office has an effective governance framework, engages with stakeholders including the Minister and Parliament, meets a number of legislative requirements under the Public Governance, Performance and Accountability Act 2013 and has the policies and procedures necessary to meet organisational and strategic objectives.The Governance & Coordination Officer will, under limited direction, work collaboratively in a small team to develop policy, advice and recommendations across a wide range of governance, strategy and policy areas. Key responsibilities of the Governance & Coordination Officer support the Office’s ministerial and parliamentary services, including preparing submissions to Ministers, Senate Estimates briefs, and responses to Questions on Notice develop and manage key governance documents such as the Annual Report and Corporate Plan, and related performance reporting requirements deliver secretariat services for a range of senior committees, including preparing meeting agendas, papers, and correspondence to internal and external stakeholders support the IGIS risk and fraud frameworks including conducting regular reviews, providing advice and reporting to relevant committees assist in the management of the team’s responsibility for the IGIS’s internal public interest disclosure function support internal and external communications, including the OIGIS website and internal communication platforms develop and maintain effective, professional relationships and communicate with influence with a broad range of stakeholders. Desirable skills experience in a governance or corporate role, and a working knowledge of the requirements of the PGPA Act experience in a governance discipline, such as enterprise risk, fraud or internal audit within a Government context experience in the coordination and preparation of parliamentary workflows, including submissions, briefs and packs in support of senior executive engagement with Senate Estimates or other Parliamentary Committees demonstrated experience in providing secretariat support to senior boards or committees, including Audit Committees demonstrated ability to work within a highly sensitive workplace and desire to resolve complex problems. Highly Desirable skills demonstrated high-level written and verbal communication skills. demonstrated ability to achieve outcomes often working independently against established priorities, practices and methodologies. the ability to build and maintain effective relationships and an ability to communicate clearly with stakeholders. high-level time management skills, and the ability to prioritise competing deadlines and deliver high quality outcomes. a demonstrated ability to exercise sound judgment, discretion and integrity and work effectively in a small team. Essential requirements the ability to obtain and maintain a Top-Secret Positive Vetting clearance To be successful in this role you will have: a desire to work in a productive, values-driven organisation and to achieve results a positive attitude, energy and commitment to the objectives of the IGIS a collaborative and respectful approach to all aspects of your work the ability to conduct your work in an organised and flexible manner excellent stakeholder relationship skills and the ability to work collaboratively across government and outside a demonstrated ability to exercise sound judgment and work effectively in a small team. Security, suitability and integrity requirements Positions at IGIS are positions of trust. Appointment to our Office depends on the outcome of an employment suitability assessment. Appointment and ongoing employment at the Office are subject to a Positive Vetting clearance being granted and maintained. Security vetting may take many months to complete and requires candidates to provide significant personal information to the vetting authority. In addition, all IGIS staff are required to make annual conflict of interest declarations to ensure the independence and integrity of the Office. Am I eligible to apply? You must be an Australian citizen and you must have a checkable background.Note: we must be able to practically verify, from independent and reliable sources, (cumulative) periods of 12-months or more spent outside Australia. You must be willing to undergo a comprehensive security clearance suitability assessment.Note: ‘willing to undergo’ means fully cooperating in the assessment process, including the timely provision of information and documentary evidence. The successful candidate must be located in Canberra or willing to relocate. The IGIS offers relocation assistance to new starters relocating to Canberra from interstate. How to apply Applicants are required to apply using the webform on the IGIS website ( by Sunday 23 February 2025 at 11:30pm AEDT. No extensions will be granted and late applications will not be accepted.All applications must be provided at the OFFICIAL level. Classified applications will not be accepted. As part of your application you will need to provide: your resume; the contact details of two referees; and a statement of no more than 750 words explaining how your education, skills, knowledge and experience make you suitable for the position. When framing your response, you should also refer to the Integrated Leadership System (ILS) and the capabilities required to be successful at the APS Level 6. Information about the ILS is available on the Australian Public Service Commission website at: ( Getting to know the Office of the Inspector-General of Intelligence and Security The Inspector-General of Intelligence and Security is an independent statutory office holder who reviews the activities of six intelligence agencies within IGIS jurisdiction: Australian Security Intelligence Organisation - ASIO Australian Secret Intelligence Service - ASIS Australian Signals Directorate - ASD Australian Geospatial-Intelligence Organisation – AGO Defence Intelligence Organisation - DIO Office of National Intelligence - ONI The purpose of this review is to ensure that these agencies act legally and with propriety, comply with ministerial guidelines and directives and respect human rights. The functions of the Inspector-General are prescribed under sections 8, 9 and 9A of the Inspector-General of Intelligence and Security Act 1986 (Comlaw). The Inspector-General can undertake a formal inquiry into the activities of an agency in response to a complaint or a reference from a minister. The Inspector-General can also act independently to initiate inquiries and conducts regular inspections and monitoring of agency activities. In conducting an inquiry, the Inspector-General has significant powers which include requiring the attendance of witnesses, taking sworn evidence, copying and retention of documents and entry into the premises of an agency within jurisdiction. The Inspector-General can also conduct preliminary inquiries into matters in order to decide whether to initiate a full inquiry.#J-18808-Ljbffr