Granting Operations Coordinator

Job Description

Granting Operations Coordinator – Parental Leave Contract (14 months) About SCHF Are you ready to join a team of unstoppable changemakers at one of Australia’s largest children’s charities? Sydney Children’s Hospitals Foundation is seeking people that think big, aim high and want to help bring about a groundbreaking new revolution in kids’ health. Working at SCHF goes beyond just being a job; it offers the opportunity to join a change-making and future-shaping team that is making incredible contributions and being part of something bigger. Following a year of exceptional fundraising achievements, we are experiencing growth. Join us in our Movement of Many! Our Vision is to foster a place where all children should have access to the best possible healthcare, whenever and wherever they need it. That is why we are on a mission to harness the power of philanthropy, bringing world-leading care to the front line and future of children’s health. Here are a few things that we care about as a team at SCHF. Five simple Employee Value Proposition (EVP) values that guide our behaviour, inform our decisions, and help us do what we do, in a way that is authentically us. Think big, aim high! Lift those around you Real meaning, actual change Be you. About the role Aim: The Impact & Granting Team is responsible for partnering with all staff and business units across SCHF (internal) and with Sydney Children’s Hospitals Network (SCHN) and other external beneficiaries to develop and implement business processes that contribute to SCHF’s strategic goals and build strong, positive relationships with key stakeholders. The team acts as a link to connect and align people and systems strategically and operationally, within SCHF and between SCHF and external partners. The Granting Coordinator plays a key role in supporting the Impact & Granting team to create a more effective and impactful process for maintaining visibility and accuracy of Fundraising Priorities, and the set up / transition to a new Impact & Granting database to retain visibility of funds transferred to beneficiaries and Impact data year on year. The Granting Coordinator will also help with SCHN clinician engagement in relation to existing restricted funds held at SCHF. The Granting Coordinator will work on a range of tasks and projects, to triage queries, action approved communications and conduct and document follow-ups as part of the joint Funds Advisory Working Group (FAWG) with SCHN. Administration Support Databases: Conduct mapping activities for Data migration of Funds and Products from Salesforce Lightening (current CRM) to Salesforce NP (new CRM). Create FY26 Fundraising Priorities entries in the CRM and maintain with up-to-date detail/ costing / status. Ensure Hospital contacts are kept up to date in the CRM. Maintain edits to Fund / Gift Designation records in the CRM in line with approval processes. Conduct monthly data quality checks to ensure CRM entries accurately indicate how funds can be used. Contribute to the setup of an Impact & Granting database to trace contributions year on year. Participate in the Impact & Packaging (IPACK) admin team and make Granting related edits to the IPACK Hub including updates to documented Granting processes. General: Manage Granting related Jira submissions, collate repository of standard responses, and triage new queries/ requests via approved team allocation method. Create agendas and draft minutes for internal FAWG prep, Redevelopment and other meetings as required. Collate and summarise non-priority briefs / ad hoc requests for FAWG prep meetings. Investigate and support SCHN Finance re: queries and acquittal escalations. Coordinate calendar invites and meetings as required. Extract, review, and compare reports from Salesforce database, external spreadsheets and Finance system as required for the Joint FAWG. Conduct numerical investigations / reviews referencing restricted balance reports, CRM entries and checking with Philanthropy team members where relevant to understand the cause of complex problems and possible solutions. Clinician and Stakeholder Engagement: Liaise closely and work with SCHN Finance on joint projects as part of FAWG. Contribute to Impact & Granting team engagement with clinicians and other stakeholders. Coordinate individual and group meetings (including diary management, agendas, and minutes) to facilitate collaboration with all SCHF teams; SCHN Finance, SCHN Clinicians and other relevant stakeholders. Coordinate and send the approved communications associated with approved SCHN engagement / FAWG projects. Requirements and Qualifications: At least 2 years’ experience with a high-level application of administration support. Analytical experience, intermediate to advanced excel skills. Numerical literacy – comfortable with numbers, conducting reconciliations, financial tracking. Proven track record of administrative support and project/team coordination. Demonstrated strong interpersonal skills including the ability to communicate, engage and collaborate with internal and external stakeholders across varying levels and backgrounds. Excellent attention to detail. Experience working with numbers, financial tracking, reconciliations or budget management. High level computer skills in Microsoft Office suite, particularly in Excel, and experience using CRM databases. Salesforce experience a bonus. Ready to join a passionate team that makes a real impact on children's health? We are looking for a talented Granting Operations Coordinator on a parental leave contract. Together, we can create a brighter future for children's health. Our Proposal to You: We are pleased to offer a competitive salary of up to $85,000 plus super for this position. We believe in recognising and rewarding the valuable contributions of our team members. At SCHF, we are all about that flex with a choice of 3 office locations (Sydney CBD, Randwick, or Westmead), remote working, and flexible working hours. We focus on mental health support with free training and tools, as well as relief and support resources. Along with competitive salaries, enjoy salary packing with charity-sector tax exemptions, allowing you to enjoy more take-home pay. SCHF will provide 2% additional superannuation to help take care of your future. At SCHF, you will have a richer, more meaningful job with the chance to create change at scale, knowing that what you do every day improves the lives of sick kids and shapes the front line and the future of kids’ health. Acknowledgement of First Nations people Sydney Children’s Hospitals Foundation acknowledges Aboriginal and Torres Strait Islander people and recognises their continuous connection to country, community, and culture. We are committed to helping to close the gap to achieve equality in health and life expectancy for Aboriginal and Torres Strait Islander peoples. As such, if you require any adjustments to submit your application, please contact us at Seniority level Associate Employment type Contract Job function Accounting/Auditing, Management, and Strategy/Planning Non-profit Organizations, Philanthropic Fundraising Services, and Fundraising #J-18808-Ljbffr