HR Administrative Assistant (515063) - Recruitment Services

Job Description

The Team: The Recruitment Services team, based in Hobart's CBD, manages, provides advice, and oversees the recruitment lifecycle for many of the Department of Health's business units providing pivotal support to Tasmania's health system, including Ambulance Tasmania, Oral Health Services Tasmania, Community, Mental Health & Wellbeing, Hospitals & Primary Care, and all Corporate areas. Become part of our inclusive and supportive team, where we embrace diversity and variety - no two days will ever be the same. You will receive thorough onboarding and training for your position, along with continuous support, ensuring the best opportunity for success in your role. Expand your Human Resources knowledge and experience. The Role: Undertake general administrative duties including the collection and distribution of incoming and outgoing mail, photocopying, collation and distribution of documents and correspondence, ordering stationery and kitchen supplies, filing, scanning, and maintaining electronic records and information systems for the efficient operation of HR. Coordinate the conviction checks process, including maintenance of the relevant database, and resolve basic queries. Provide routine support and assistance to the HR Team regarding administrative processes and procedures. Monitor and maintain the HR electronic mailboxes including responding to general enquiries relating to the Unit’s broad range of services and referring non-standard/complex queries onto the relevant staff member within HR. You will need: Ability to liaise with a wide range of stakeholders with tact, diplomacy, and confidentiality; and build and maintain strong working relationships. Ability to work both individually and as a member of a team, to plan, organise, and prioritise workloads effectively in an environment subject to work pressures and change. Well-developed computer skills including demonstrable competence in the use of word processing, spreadsheet, and database packages. Details of appointment: Fixed-term full-time, day worker position, working 76 hours per fortnight, commencing ASAP for a period of two years. Note: hours to be negotiated with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full-time, part-time, and casual vacancies. Salary: $66,049 to $70,993 per annum. Our Employer 11.5% superannuation contribution is on top of this amount. Salary range is in accordance with Public Sector Unions Wages Agreement 2022. Benefits available to eligible candidates: Professional development. A range of leave entitlements, including study leave and Professional Development Support. Fitness Passport – You and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family. More information about our Employee Benefits can be found here . Download the Statement of Duties and any Associated Documents: We encourage you to review the Statement of Duties and Applicant Guide prior to applying for an overview of the duties, program, selection process, and application guidance. Statement of Duties: 515063, 522336 HR Administrative Assistant Band 2 (July 2023) CSU.docx Application Guide: Department of Health - Applicant Guide Sep 2024.docx How to apply: Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered. You will be prompted to complete a 1-2 page application detailing your experience, skills, and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required. For more information: Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy. Eleesha ChandlerHR AdvisorPhone number: (03) 6166 7819Email address: What it is like working at the Department of Health? Compassion, Accountability, Respect, and Excellence are the key values to work in the Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania! Make It Tasmania | Move for a great lifestyle One Health Podcast - Spotify One Health Podcast - Apple Tasmanian Health Careers | Tasmanian Respecting diversity is the foundation of everything that the Department of Health does. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities. #J-18808-Ljbffr