Junior Office Administrator - Mackay, QLD

Job Description

Add expected salary to your profile for insights CELL Engineering , established in 2005, with a team of over 80 people Australia wide. We provide exCellence in Electrical Engineering, technology services and Control Systems that support our people, our clients, and our communities to engineer a sustainable future. We pride ourselves and deliver on our company values which focuses on People, Quality, Safety and Community. As a supplier of choice, we constantly deliver quality results on time, innovative solutions, personal service, and value for money on the back of strong customer relationships. Our national branches reside in Mackay, Darwin, Brisbane, Gladstone, Perth and Newcastle. What makes us unique With an impressive history of staff retention, customer satisfaction and working with high-profile clients. We provide a balanced lifestyle where you will feel respected and appreciated for your efforts. Our people are our most valuable asset. We will work with you to achieve mutually desired goals. Key accountabilities : Administrative Support: Provide administrative support to staff and management, including preparing documents, handling correspondence, and managing phone calls and emails. General Office Duties: Ensure the office is clean, organized, and well-maintained at all times. Manage the office supplies and consumables requirements, and coordinate with vendors and suppliers when equipment requires repairs or replacement where directed. Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings for staff and management. Event Coordination: Plan and coordinate office events, meetings, and conferences. Arrange logistics, prepare materials, and manage event details. Travel Arrangement: Arrange travel requirements for company staff i.e. flights, accommodation, hire vehicles, book conferences etc. Record Keeping: Maintain accurate and up-to-date records, including filing systems, databases, and employee training records. Ensure the confidentiality and security of sensitive information. Customer Service: Greet visitors, answer inquiries, and provide excellent customer service to clients, vendors, and employees. Handle incoming and outgoing mail and deliveries. Procurement / Purchasing Support: Where directed obtain quotes from suppliers for products, services, training, uniforms and consumables, organise purchase orders, maintain Purchase Order Register and ensure purchased goods are delivered within the project or office timeline and requirements. Site Access Workflow: Book pre-employment medicals, organise personal protective equipment (PPE), organise travel to site, book accommodation, ensure qualifications and tickets are entered into client contractor portals prior to project site entry. Training Matrix: Support staff with project site access training and site-specific inductions and update client contractor management portals for new and existing staff. Training matrix must be kept up to date at all times including course refreshers and subsequent notification to company employees. Fleet Management: Responsible for allocation and tracking of all company vehicles and updating the Fringe Benefits Tax (FBT) Report with vehicle logbook details on an annual basis. Labour Hire Reporting: Responsible for updating the Labour Hire Portal with company labour hire data for the company on a 6 monthly basis. Project Consumables: Generating project labels as required. Quality: Adherence to Position Description Task List. Skills: Organisational Skills: Ability to handle multiple tasks, prioritize, and manage time effectively. Communication: Strong written, verbal communication and interpersonal skills. Attention to Detail: High attention to detail when managing project documentation and reporting. Problem-Solving: Ability to address project risks, delays, and issues with proactive solutions. Technical Skills: Proficiency in Microsoft Office Suite software. Autonomy: Ability to work independently and as part of a team where directed. If you are interested in switching to a company that offers: Flexible work environment Friendly and collaborative administration team Modern offices overlooking the river, access to roof top pool Staff events, parties and cake for your birthday Send your resume to us today! Your application will include the following questions: Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? How many years' experience do you have as an office administrator? Do you have experience in administration? Do you have a current Australian driver's licence? #J-18808-Ljbffr