Legal Administrator / Paralegal - Employment Law

Job Description

Join to apply for the Legal Administrator / Paralegal - Employment Law role at Citation Group . Be among the first 25 applicants. Get AI-powered advice on this job and more exclusive features. Why join us? At Citation Group, we believe in empowering our employees to thrive both personally and professionally. Our Values are foundational to who we are, what we do, and how we act. When you join our team, you’ll experience a workplace that values you as an individual and invests in your future including coaching and mentoring, development opportunities, and career pathways. We are interested in growth, investment, and service excellence. We don’t do micro-management – we empower, support, and innovate. When you join Citation Group, you’ll experience what it’s like working for an Employer of Choice – we’ve been recognised 8 years running. We’re big on flexible working and its benefits because we want our people to be successful and bring their best selves to work. We offer a variety of incentive programs throughout the year – we’ve even offered a return trip to Bali! We offer all the Leaves; access up to 12 weeks of paid parental leave, community service, and no one likes working on their birthday – get an extra day off! We’re in a big growth phase so if you’re ready to thrive in a fast-paced and high-performing environment and be rewarded for it - we want you to join us on this exciting journey. Who are we? For over three decades, our purpose and commitment have remained the same; to help build safer, more sustainable, and successful businesses that power the Australian and New Zealand economies. Our friendly, talented, and professional experts cover everything from HR advice, Workplace law, Safety and Migration solutions, HR software, and ISO and NDIS certifications. Citation Group has grown rapidly over the past few years and has big ambitions for the future. With a UK parent company that is Private Equity backed, the plan is to triple the size of the business over the next few years through both organic growth and acquisitions. What will you be responsible for? This role sits as part of our Legal Support team and will see you providing primarily administrative assistance along with some paralegal duties to two of our Sydney Law Partners. This opportunity will suit an experienced Legal Administrator with paralegal experience who is used to operating in a high-performing and professional environment. A typical day will see you juggling multiple tasks and interacting with your immediate team, collaborating with other teams across the business, and representing Citation Legal to our clients. Your key activities in this role will be (but not limited to): Formatting documents, CRM management, opening and updating file matter administration, and liaising with clients. Awareness to stay on top of the Law Partners workload and provide reminders for outstanding work and actions. Diary management and meeting bookings. Coordination of invoicing for monthly billing cycle. Attending to court to file documents as required and online lodgments. Preparing briefs for Counsel and assisting professionals with litigation matters where required. Call management for team including screening calls if instructed and taking and actioning messages on behalf of team members. Legal research, fact gathering, and information retrieval. Assisting with case planning, development, and management. What we are looking for? We’re on the hunt for an individual with a natural flair for organisation and getting things done accurately and on time. Minimum 3 years’ experience providing administrative support in a legal environment as a team admin, legal secretary, personal assistant, or paralegal, ideally at a law firm or within a corporate environment. Paralegal experience will be appreciated or alternatively a willingness to learn. Experience of legal terminology and an understanding of federal and state rules of legal procedure Australia wide will come in handy. Exceptional organisational abilities. Clear and concise communication skills, both written & verbal. High attention to detail and accuracy. Able to work under pressure and manage multiple tasks. Highly skilled in using MS Word, Outlook, PowerPoint, and Excel, strong broader computer and technology skills desirable such as Salesforce. Next steps? Hit the Apply button with your updated CV. Applicants from recruitment agencies will not be considered. Applicants must have valid working rights for Australia on an unrestricted basis. Seniority level Mid-Senior level Employment type Full-time Job function Legal Industries Professional Services #J-18808-Ljbffr