Legal Assistant | Cyber Security | Melbourne

Job Description

The Opportunity This hybrid Legal Assistant and Personal Assistant role requires someone who thrives in a fast-paced, dynamic environment and is confident managing a senior stakeholder with a high-touch, demanding workload. The successful candidate will play an integral role in the smooth operation of the practice, taking ownership of diverse tasks while working closely with a busy Partner and the broader team. This firm is globally recognized for its excellence in legal practice and its commitment to fostering a culture of collaboration, innovation, and growth. The team you’ll be joining is highly regarded for its expertise in cyber law and works on cutting-edge matters that shape the future of the legal industry. The Role As a Legal Assistant, you will be responsible for providing exceptional support to the team, particularly a senior Partner who is a global leader in their field. The role encompasses both traditional Legal Assistant tasks and Personal Assistant duties. Key responsibilities include: Managing international travel arrangements, including itineraries and schedules. Coordinating and reviewing podcasts, including ensuring accurate closed captions. Organizing and managing events, including creating and sending personalized invitations. Handling complex billing processes, including standard, retainer, and secondment bills. Managing the Partner’s busy calendar and prioritizing competing demands. Preparing time analysis reports and managing team newsletters. Opening and closing files and maintaining accurate matter management. Supporting the Partner and team with general administrative duties as required. This role requires flexibility, with paid overtime during busy periods such as event planning, billing, and EOFY. The Benefits Be part of a globally recognized and innovative law firm. Competitive remuneration package, including paid overtime. Opportunities to take ownership and work closely with a globally recognized leader. Collaborative and supportive team culture. Exposure to high-profile work and events. The Applicant The ideal candidate will have: A minimum of 4 years of Legal Assistant experience or 4+ years of secretarial experience in professional services. Experience supporting a very busy Partner or equivalent senior stakeholder. Exceptional calendar management and organizational skills. Strong communication skills and proven confidentiality. Resilience, confidence, and the ability to take ownership of tasks. Proven stakeholder management experience, with the ability to make decisions and stand their ground when required. Previous experience managing international travel arrangements and events. Proficiency in managing multiple tasks in a fast-paced environment. Flexibility to work overtime during busy periods. This role will suit a career-driven individual with a strong work ethic and the ability to thrive under pressure. The successful candidate will have the confidence and capability to support a senior stakeholder with minimal instruction while earning their trust and working cohesively toward shared goals. Apply Now! If you feel that you meet the requirements we would like to hear from you. Apply via the link below. Due to the volume of interest only successful applicants will be contacted directly. #J-18808-Ljbffr