Management Assistant/General Affairs Officer

Job Description

Randstad is proud to exclusively partner with the Consulate General of the Kingdom of the Netherlands in their current search for a temporary management assistant/general affairs officer. Who we are: The Kingdom of the Netherlands is represented in Australia through its Embassy in Canberra, its Consulate-General in Sydney, and five Honorary Consuls in the state capitals. The main focus areas of the Netherlands diplomatic missions in Australia are bilateral and multilateral cooperation on security policy, bilateral and global economic policy, promotion of bilateral trade and investment, cooperation on shared cultural heritage, and consular services to Dutch citizens. The Embassy in Canberra and the Consulate-General in Sydney work together as one team and coordinate on a daily basis. The total number of employees is around 25 people. The working languages are English and Dutch. The atmosphere is open and informal. Staff is encouraged to show initiative, collaborate, be inquisitive, and work independently. The management assistant/general affairs officer acts as a linking pin and has two core tasks: Management assistant for the (Deputy) Consul-General and management support tasks for the team in general; General affairs officer, providing administrative support for the general functioning of the Consulate General's office. The latter task is supervised by the Deputy Consul General in Sydney and certain processes are supervised by the operational manager at the NL Embassy in Canberra. What we are looking for: We are looking for an energetic and service-minded multitasker who can provide administrative and operational support to the Consulate General in Sydney in an enthusiastic and independent manner. You can communicate well both in writing and verbally, and you have excellent organization and planning skills. Job description Management Assistant Tasks: Agenda and mailbox management, drafting minutes of management meetings, coordination and preparation of meetings, receiving and welcoming external guests, customer relation management, and responsible for updating databases, as well as the organization of receptions/events. General Affairs Tasks: Administrative and logistical work in support of one or more operational business processes in the area of PIOFAH (Personnel, Information, Organisation, Finance, Administration, and Housing), such as general administration, updating our website/intranet, purchasing of office supplies, payment of invoices, organizing general maintenance, and cleaning of the building. Working hours: 30 - 38 hours (4-5 days) per week, Monday-Thursday with a flexible start/end time between 07:30-17:30 hrs. Friday from 07.30-14.00 hrs. You will work alongside another experienced management assistant/general affairs officer. Qualifications: Competences: High level of integrity Able to plan and organize ahead Proactively anticipating work-related needs Good communication skills (written and verbal) Flexible Working accurately with attention to detail, even under pressure Result and customer-oriented Required skills: (minimum) a completed secondary vocation and relevant working experience English proficiency Command of the Dutch language, both verbally and in writing, is an asset Good knowledge of MS Office and Share Point *Please note a police clearance/certificate of good conduct is a prerequisite.* What we offer: The position offers opportunities for a person who is interested in developing their professional skills in an international environment. The team currently consists of 2 Dutch diplomats (the consul-general and deputy consul-general) and 9 locally employed staff members (3 Australians and a few dual citizens). The working languages are Dutch and English (some of the staff do not have knowledge of the Dutch language). Are you proactive, accurate, and good at administrative processes and information management, and do you have an affinity with government/diplomacy? Then please apply now! *The Consulate-General is an inclusive and diversity-friendly employer. We value difference, promote equality, and challenge discrimination, enhancing our organizational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate based on disability, race, color, ethnicity, gender, religion, sexual orientation, age, veteran status, or other categories protected by law. We promote flexible working opportunities where operational and security needs allow. Although knowledge of the Dutch language is an asset and often required for certain tasks, we also consider applications of non-Dutch speakers if all other criteria are met.* At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background. Skills: Office Manager, Administration, Consulate, Government, Operational, Reception Qualifications: NA Education: Vocational/Professional Qualification #J-18808-Ljbffr