Office & Leadership Administration Assistant - 2 days (Monday & Friday)

Job Description

Job posted: 19/01/2025 Location: Melbourne | Southern Metropolitan Job type: Part time / From 22/04/2025 - 02/04/2026 Organisation: Schools (Government) Salary: Salary not specified Occupation: Education and Training Reference: 1462061 Closes: 15/02/2025 Selection Criteria Please address the following Key Selection Criteria in your application: SC1: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2: Demonstrated capacity to collaborate with others in a team environment. SC3: Demonstrated capacity to work efficiently and maintain confidentiality at all times. SC4: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC5: Possess the technical knowledge and expertise relevant to the position. SC6: A commitment to professional learning and growth for both self and others. Role Attendance for this position is Monday and Friday 8:00am - 4:06pm. An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Responsibilities The successful applicant will provide administrative support to the Office & Leadership Team. Duties include, but are not limited to, the following: Providing support to the Learning Specialists with wellbeing administrative support tasks. Collating, copying, scanning and uploading documents. Supporting the office staff with reception and office duties, providing high level customer service and communication skills. Working as a team with the office to ensure office duties are completed in a timely manner. Providing routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork. Maintaining, entering and retrieving data from the school's IT systems, such as the school's records system, including computerised student, staff and school records. Maintaining and updating office records, enrolment data, diary records, and basic written records. Coordinating the delivery of administrative services within the school. Duties as directed by the Principal. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Location Profile Rosamond School is a day special school. Our mandate is the provision of exemplary individual programs for our students - young people with a clinically diagnosed mild or mild/moderate Intellectual Disability whom live in the Inner West of Melbourne. Our vision is for exemplary learning to be delivered by outstanding and dedicated staff inspiring all to be confident, resilient and independent individuals, valuing self and others. Part time / From 22/04/2025 - 02/04/2026 Contact: Louise Dingley | 9311 1511 To apply for this role, you will be redirected to the Schools (Government) job application system. #J-18808-Ljbffr