Office Manager / Executive Assistant (12-month parental leave cover)

Job Description

Office Manager / Executive Assistant (12-month parental leave cover) Posted: 31/01/2025 Closing Date: 28/02/2025 Job Type: Contract Job Category: Administration and Office Judo Bank: Where Tradition Meets Innovation At Judo Bank, we're more than just a financial institution – we're pioneers in redefining banking for the modern era. Our journey began with a bold vision and a desire to challenge the status quo in an industry dominated by the major players. We take immense pride in our personal approach to banking, fostering diverse relationships and cultivating a collaborative culture within our team. Our culture We firmly believe that culture eats strategy for breakfast, lunch, and dinner and the most important investment we can make is in our people. Our core values and leadership principles underpin the foundation of our culture. Judo Bank is committed to providing equal opportunities for all team members, regardless of gender, race, disability or age. Job Description Now, about this role… Judo is on the lookout for an Office Manager / Executive Assistant for a 12-month parental leave cover - someone who excels in organisation and managing multiple priorities at one time. If you love: Supporting senior executives while ensuring the smooth running of a vibrant, fast-paced office Planning and coordinating Judo events Working in a diverse workforce where you can bring your own capabilities, experiences, and knowledge to help enhance the culture and operations of Judo Then, this opportunity might just be your dream job: Managing communal spaces, particularly the 3 kitchens and bar area Assisting in organising both internal and external events and team get-togethers Setting up meeting rooms for internal and external meetings Ordering and organising office stationery Greeting external visitors and catering for their needs while in the Judo office Helping to monitor and ensure Occupational Health and Safety standards are maintained in the office Overseeing vendor relationships, including managing services such as office cleaning, coffee machines, and fruit deliveries Handling credit card reconciliations, processing invoices, and ensuring timely approvals and payments Coordinating courier services, handling mail distribution, and managing both incoming and outgoing post In addition, as an Executive Assistant, you would be responsible for: Supporting four executives with calendar management, scheduling meetings, and coordinating appointments to optimise their time Handling confidential information with discretion Managing and coordinating executive travel arrangements Liaising with internal and external stakeholders on behalf of executives Managing calls and requests on behalf of executives while ensuring important tasks are prioritised Assisting in project coordination for various office and executive initiatives Desired Skills and Experience A little bit about you… The skills you’ve picked up along the way: Exceptional Organisation Attention to Detail Communication Pro Tech-Savvy Problem Solver Confidentiality Interpersonal Skills Proactive Mindset Calm Under Pressure Minimum of 5 years’ experience in a similar EA or office management role What our team members say about us: Our people are empowered to make decisions, take ownership, and contribute to a collaborative environment. At Judo, diversity isn't just valued; it's celebrated. Perks of joining us: Induction: 4-week Judo Engagement Month to help set you up for success Big life event leave Home office setup allowance Health & Wellbeing benefits including access to CU Health If this resonates with you, reach out - we'd love to hear from you. Please no agencies! We maintain a preferred panel, and kindly request no unsolicited contact. #J-18808-Ljbffr