Office Manager & Finance Coordinator

Job Description

Position: Office Manager & Finance Coordinator (Contract - 12 Month Parental cover) Direct Reports: Company Directors Key Relationships: Company Directors, Bookkeeper, Sales Directors, PR Director The Role: The Office Manager & Finance Coordinator will work across the Known Agency business, supporting the Company Directors with all functions relating to company administration, finance, payroll, human resources, travel & showroom booking, and budgets & expenses. This candidate will ideally have experience within a similar role, multitasking abilities, assertive and excellent written and verbal communication skills, and be highly organised. Experience within Human Resources and Finance is also favourable but not necessarily essential. Primary Purpose of Position: The Office Manager & Finance Coordinator will be managing all aspects of the business with the support of the company Directors, including: Support our finance team with forecasting revenue, agency costs, and staffing requirements for each client. Optimise and oversee the onboarding process for all new clients and the team’s client allocation process. Monitor macro and micro budgets and ensure there is accurate and timely client billing. Constantly cultivate and strengthen relationships and foster business building opportunities. Solve problems at all levels, utilising leadership and negotiation skills. Act as an inspiring and effective communicator at all levels. Attend key meetings as needed and requested. Managing company budgets such as showroom budgets, cashflow, and commissions. Create, execute, and drive the company’s human resources handbook and policies with support from company Directors. Foster a positive, engaging, performance-driven company culture. Deliver on company goals around team retention, aligning with the team value proposition. Maintain positive relationships with the agency’s network of suppliers and partners. Key Responsibilities and Duties Office Management: Manage day-to-day tasks to ensure the execution of all things related to Office Management. Book and organize all company travel and ensure per diems and staff budgeting aligns with the seasonal showroom budget. Ensure that office equipment is maintained to the appropriate quality and quantity. Responsible for office maintenance such as liaising with cleaners and building managers. Finance: Working with Senior Bookkeeper to oversee general accounting, cost accounting, payroll, payables and receivables and general ledger reconciliation. Support our finance team on all business-related admin such as Workers compensation, BAS, and business registration. HR & Administration: Support the hiring process of new staff including position description development. Ensure compliance with all regulatory authorities, including ATO, OH&S, insurances, and legal. Assist in the management of payroll including leave and time in lieu. Client Contracts & Showroom: Oversee client agreements and financial negotiations, ensuring that all agreements, terms, client records and information are maintained and adhered to. Manage International showroom including execution and contract negotiations. Skills and Experience required Minimum 5 years of experience within a similar role. Minimum 2 years accounting experience. Experience in the Fashion Industry is a plus. Proficient in Microsoft Office Suite (Word, Excel, Outlook) – Proficient in Adobe Creative Suite is a bonus. Excellent organisational and time management skills, ability to multi-task and react to shifting priorities while adhering to deadlines. Excellent problem-solving and analytical skills. Must be able to effectively multi-task in a fast-paced environment. Excellent communication skills, both verbal and written. Seniority level Entry level Employment type Contract Job function Administrative Industries Retail Apparel and Fashion #J-18808-Ljbffr