Officer Manager and Executive Support Officer

Job Description

Officer Manager and Executive Support Officer The Division of Heart, Lung and Critical Care are looking for an Office Manager and Executive Support Officer to join their team. The Division of Heart, Lung and Critical Care Services provides comprehensive critical care, surgical and medical specialities and diagnostic radiology services to PAH patients, with secondary, tertiary and quaternary referral services for hospitals and medical practitioners in Queensland. This position supervises and coordinates the administrative team within the Executive Office of the Division of Heart, Lung and Critical Care, Princess Alexandra Hospital. We are the major public healthcare provider for Brisbane's south side, Logan, Redlands and the Scenic Rim. We operate five major hospitals and a range of community, specialty and state-wide healthcare services. We are renowned for teaching and research excellence. We are truly dedicated people who care about our community. We come to work to make a difference. We save lives, change lives and make the world a better place. We overcome the many challenges that come our way by going above and beyond and achieve the best possible outcomes by working together. We are bold, innovative, collaborative, inspiring. We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation and family responsibilities to apply. We are committed to creating a diverse and inclusive workplace for our people and our community. Join us at Metro South Health and be part of a world-class, dynamic and growing health service that embraces technology, excellence in health care, teaching, research and empowering our people to be the best in serving our community. About the Role Supervise administration staff in line with quality human resource management practices including the Performance Development Plan process for all administration staff within the Division of Heart, Lung and Critical Care executive team, monitoring and recording of flex balances, identifying staff absenteeism and reporting accordingly, and participate in the recruitment and selection process in conjunction with the Administration Manager. Provide confidential executive and high-level secretarial support including production of high-quality documents and records; collation of information for preparation of briefing notes, Ministerial and parliamentary questions; timely provision of necessary records and documentation as required by the relevant Manager or Executive Director. Assess incoming correspondence using legislative and procedural guidelines to determine the appropriate action required. Liaise with relevant units across the Princess Alexandra Hospital and Metro South Health to provide responses and/or complete tasks accordingly. Contribute to the development of databases and spreadsheets, complete data entry and reformatting of documents and maintain accuracy and integrity of information in databases and produce and action reports when requested. Find out about the role in more detail and how to apply in the attached Role Description. Our values of Integrity, Compassion, Accountability, Respect, Engagement and Excellence , shape our culture within Metro South Health. Our values guide our day-to-day decision making and are fundamental to what we care about as a health service, how we behave, how we interact with each other and provide care to the many patients who come through our doors every day. We offer rewarding career opportunities across a wide range of clinical and non-clinical areas across our health service and pride ourselves on providing a work environment that is safe, satisfying, flexible, and promotes a healthy work-life balance. As a Metro South employee, you will benefit from a higher than standard employer contribution to Superannuation of up to 12.75%, access to salary packaging, flexible working arrangements and competitive salary rates with annual incremental increases. We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity. Applicants are encouraged to apply online; please review the Role Description for more information on application process requirements. Agency referrals will not be accepted for this position. #J-18808-Ljbffr