Operations Coordinator (Contract Role)

Job Description

Frasers Property Industrial develops, owns and manages market-leading industrial, logistics and commercial properties across Australia and Europe. Our brand is synonymous with integrity, innovation, and sustainability, and we’re seeking a Operations Coordinator to join our high-performing Industrial team based in Melbourne/VIC. Why Frasers Property Australia? We are committed to quality and creating a culture where our people grow and succeed. At Frasers Property, your potential is limitless. Along with a competitive salary, we offer benefits that go beyond the ordinary: Additional purchased leave program Flexible hybrid work model Generous employee discounts, including 50% off hospitality and savings on residential property purchases Comprehensive health & wellbeing benefits 18 weeks paid parental leave Dedicated learning & development programs Award-winning workplace culture, recognized as a WGEA "Employer of Choice for Gender Equality" The Opportunity: Our Industrial line of business is currently seeking an Operations Coordinator/Facilities Coordinator to join the Facilities Management team in a 6 months contract based in our Melbourne/Victoria office. The Operations Coordinator will report to the National Operations Manager and provide administrative and system support to the Operations Team, which manages industrial assets within the Frasers Industrial and Commercial Trust (FLCT). What You'll Be Doing: As the successful applicant, this role will see your responsibilities include: Manage maintenance requests, including assigning vendors and properties to work tickets across Maintenance Plans, Compliance, Safety & Environmental, and Capex categories. Oversee the Customer Portal, ensuring all tickets receive a Frasers response within two business days, and communicate with customers professionally. Set up and maintain vendor and property records, including customer support, training, and troubleshooting. Maintain the Asset List, upload new contracts, update Maintenance Plans, and ensure asset and tenant information is accurate. Support the Vendor Attendance System, ensuring data accuracy and resolving discrepancies. Ensure compliance with audit standards, maintain Building Services and Compliance Records, and assist with site plans and due diligence transfers. Assist Operations Managers with invoice processing and Property Managers with tracking aged Purchase Orders. Support contractor training, review KPIs, and provide constructive feedback. Build strong relationships with internal and external stakeholders, including service providers. Ensure data integrity across multiple systems and maintain organized property folders for easy access. About you: Experience managing schedules and timelines and working with vendors (desirable). Familiarity with Property, Financial, or Maintenance systems (desirable). A strong desire to grow within the Property Industry. Proficiency in Microsoft 365 (Word, Excel, PowerPoint). Excellent time management, prioritization, and multi-tasking skills. Strong written and verbal communication, numeracy, and reporting skills. Ready to Make Your Mark? If you're looking for a company that values your growth and development, Frasers Property Australia is the place for you! Apply now and be part of a team that is shaping the future of industrial property. #J-18808-Ljbffr