Reservation & Events Coordinator

Job Description

Employment Type: Temporary Full Time (up to Jan 2026 with potential to extend)Position Classification: Health Manager Level 1Remuneration: $84,436 - $112,331 plus SuperannuationLocation: 1 Reserve Road, St Leonards NSWHours Per Week: 38Requisition ID: REQ548906Closing Date: Thursday 27 February 2025 (11:59PM)Join our Front of House team at Ministry of Health for an exciting temporary full-time employment opportunity and be part of the team enriching health in millions of ways every day.About us We offer robust development and growth support to all our employees, ensuring you have the resources and opportunities to thrive in your career. Our core values of collaboration, openness, respect, and empowerment are more than just words – they're the guiding principles that shape every aspect of our work. Committed to fostering a diverse and inclusive workplace for all. About the role With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.The Reservations & Events Co-ordinator role is responsible for the day-to-day management of the town hall space and other large events at 1 Reserve Road, from planning, scheduling, liaising with stakeholders and contractors, purchasing and invoicing. The role will focus on building relationships and working together with the PWE team and other stakeholders to ensure the success of the event. To build relationships, our main focus is to adopt a customer-focused approach, listening closely to their requirements while sharing our own solutions. For special events or other business requirements, there may also be occasional early starts from 6:30am, and finishing times up to 8:00pm.What you will do Manage Townhall space and other large events, collaborating with Host and AV team, while continuously looking at ways to improve and optimise events. Assisting with building tours. Manage purchasing and invoicing associated with the Front of House function including catering vendors to ensure accuracy of charges and to ensure that payments are made and recouped in a timely manner. End-to-end event management from client engagement to planning, budgeting, scheduling works, and liaising with stakeholders and contractors. Support, collaborate and work together with the wider PWE team and other stakeholders such as the eHealth unified communications and AV teams, building management, security, and cleaning to complete required priorities within a reasonable timeframe. Support level 1 with large events and reception to answer telephones and assist with staff and visitors when required. Acting as a Fire warden and First Aider when required. About you We are seeking motivated and committed individuals who can support the work of NSW Health with:Tertiary qualifications or equivalent in hospitality or event management with people management and supervisory experience in a customer service environment. Demonstrated experience working in a corporate food and beverage environment. Effective interpersonal and communication skills, both oral and written and ability to liaise with people at all levels. Demonstrated high level organisational, time management skills and attention to detail and achieve results with a customer-focused approach. Ability to work in a team environment, or independently as required with demonstrated capacity to work with minimal direction. How to apply At The Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) in one document AND demonstrate your ability by providing responses to the two target questions in the application.Target Questions Demonstrate hospitality and customer service industry experience in meeting room management, event operations or corporate hospitality, including food and beverage. Demonstrate effective interpersonal and communication skills, both oral and written and the ability to liaise with people at all levels when handling unexpected challenges. For role-related queries or questions contact Rochelle Ly on (hiring manager details) and quote REQXXX.If you do require any adjustments to the recruitment process during the recruitment process, please contact Rebecca.chan on Additional information This is a temporary role and there may be opportunities for ongoing employment at grade. Please note the selection process will include a range of merit-based techniques to assist in determining your suitability for the role. For more information about working at the NSW Health, please visit our website. Applications Close: Thursday 27 February 2025 (11:59PM) NSW Health #J-18808-Ljbffr