Sales Admin Support (Remote Work from Home)

Job Description

Sales Admin Support (Remote Work from Home) Be among the first 25 applicants Over the Top Promotions provided pay range This range is provided by Over the Top Promotions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range Key Responsibilities Sales Support & Pipeline ManagementAdd and update quote details in Commonsku and HubSpot (Main Sales Pipeline) Calculate product sell prices and ensure accurate quoting Generate quotes, check stock levels, and submit for approval Send approved quotes to clients in CommonSKU and HubSpot Client & Order ManagementRequest and coordinate artwork approvals via Email & HubSpot Manage client presentations, web images, and brand assets Move deals through the pipeline, ensuring job details and amounts are recorded correctly Send approved jobs to Production & Dispatch teams Update customer check-in dates and event calendars Reporting & AdministrationMaintain the Quote Dashboard and track deal status Prepare and submit weekly and month-end report Generate shipping labels and arrange dispatch for special projects Support additional admin tasks as needed Tasks To Do (Project-Based Initiatives) Post-Sales Follow-Up: Send out Google Review requests for completed jobs Client Engagement: Send new product catalogues to potential clients CRM Updates: Maintain and update HubSpot client lists and targets Brand Management: Consolidate and store Brand Guidelines for easy reference Skills Required Experience in Sales Support or Administration (previous experience in promotions, print, or merchandise is a plus!) Strong organizational & multitasking abilities – you thrive in a fast-paced environment Detail-oriented – ensuring accuracy in quotes, orders, and reports Tech-savvy – experience with CRM tools like HubSpot, CommonSKU, or similar platforms Customer-first mindset – ability to communicate professionally and build relationships Team player – you collaborate well with others and are eager to learn Ability to work under deadlines – managing multiple projects while staying on track Why Join Over the Top Promotions? Career Growth – We are committed to mentoring you into an Account Manager role Innovative Team – Work alongside passionate professionals in a creative industry Exciting Work – Be part of major brand activations, events, and promotional campaigns Supportive Environment – Training, development, and leadership support to help you succeed The Perks: What’s in it for you? Full-time, home-based position 13th-month pay Government-mandated benefits (SSS, Phil health, Pag Ibig, Maternity Leave Benefit) HMO upon regularization Gift & Rewards Program: Celebrate milestones like birthdays, work anniversaries, and personal achievements with thoughtful gifts. A positive work-life balance and company culture Quarterly team celebrations A supportive, hard-working, and vibrant team Paid time off (PTO) credits (Annual Leave and Sick Leave), paid holidays, and Christmas break Employee engagement activities: Bi-annual Sales Retreat 1/2 Wellness day off once a month If you're looking for a sales career where you can grow, learn, and make a real impact, apply today! About Over The Top Promotions Over the Top Promotions is an internationally award-winning creative marketing agency that specializes in producing branded merchandise to Australia, New Zealand, and the APAC region, but our main focus is Australia. We warehouse and distribute merchandise globally and create custom stores for our clients who can access customized merchandise at the click of a button. Our job is to make their life easier and help them stand out. We focus on the IT Sector and work with brands such as CISCO, Lenovo, Dell, HPE, and AWS. We spend a lot of time working out what are the best products to use to help them build their brand through the use of branded merchandise. We are a team of 13 that all work together closely to create solutions for our clients that are different and always on brand. We are a remote team; however, we focus on building a great culture to work with. The majority of our team are based in the Philippines and we have a local team leader to support you on your day-to-day tasks.#J-18808-Ljbffr