Senior Coordinator - Approvals, Community, Environment

Job Description

Senior Coordinator/Administrator - Approvals, Community, Environment Country/Region: AU State: WA City: Perth Job ID: 9085 Work Location: Perth. Fortescue’s Perth office is located on the traditional lands of the Whadjuk Noongar people. Roster: Monday-Friday – 12 Month Fixed Term Contract (Maternity Cover). The Senior Coordinator Approvals, Community, and Environment plays a crucial role in providing high-level administrative support to the Group Managers of Community and Approvals and Environment and Closure. This position is key in driving the effective delivery of strategic projects and business priorities within the Approvals, Community & Environment (AC&E) division. Responsibilities include managing inboxes, diaries, and travel logistics, preparing communications and presentations, coordinating meetings, and overseeing budgets. The role also involves facilitating collaboration between AC&E teams, internal and external stakeholders, and regulatory agencies. The ideal candidate will be proactive and solution-oriented, capable of balancing administrative duties while supporting the wider team with long- and short-term project deliverables. Additionally, the Senior Coordinator will assist with financial and operational tasks such as raising purchase orders, managing invoices, onboarding vendors, and arranging logistics for site travel and events. This is an exciting opportunity for someone with strong organizational skills who thrives in a dynamic, fast-paced environment. Key Responsibilities Provide comprehensive administrative support to the Group Managers, including inbox management, diary coordination, and document preparation. Coordinate travel logistics, expense reconciliation, and ensure compliance with company policies and budgets. Maintain confidential business and personnel information, as well as document control and stakeholder records in SharePoint, PIMS, and SRM. Prepare and distribute meeting materials, including agendas, presentations, minutes, and follow-up actions. Support financial tasks such as reviewing expense reports, assisting with budget updates, and managing purchase requisitions. Coordinate quarterly and bi-annual meetings with regulatory agencies, ensuring appropriate representation and completion of presentation documents. Provide back-up support to the Executive Assistant and Department Administrator, including assisting with travel logistics, accounts payable, and employee onboarding. Ensure smooth operational processes by tracking leave requests, processing Change of Conditions, and supporting vendor management. Qualifications and Experience Over 5 years of substantial experience in senior administration, PA, or EA roles. Proven experience supporting large and diverse teams; background in the mining industry is preferred. Advanced computer literacy, with proficiency in Microsoft Outlook, PowerPoint, and Excel. Strong independent problem-solving skills and ability to handle complex tasks. Excellent interpersonal and communication skills, with a professional and approachable manner. Solutions-focused with an efficient, agile, and proactive approach to work. About Us Be part of something big. Fortescue is leading the world with our plan to decarbonise our iron ore operations, projects that harness renewable energy and the development of technology that will change our planet forever. Our Commitment Fortescue celebrates individual strengths and team members are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with. Diverse backgrounds include First Nations Peoples, people with disabilities, LGBTQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics.We encourage candidates from all backgrounds to apply. #J-18808-Ljbffr