Senior Executive | Executive Assistant

Job Description

Job Details EMPLOYMENT TYPE - Ongoing Full time LOCATION - ACT AFP BAND & SALARY -Band 05 ($99,285.00 - $107,559.00) JOB REFERENCE NUMBER - 14143 This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months. Did you know? The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT. Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia. We recognise your contribution to our workforce and offer generous remuneration and conditions including: Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down 4 extra days of mandatory rest leave per year 18 days of paid personal leave per year Generous superannuation of 15.4% 18 weeks paid Parental Leave for Primary Caregiver (and 8 weeks for Secondary Caregiver) + additional unpaid leave entitlements for up until 24 months from the child’s date of birth or placement Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement Flexible and hybrid working arrangement that provides work/life balance Health & wellbeing services – with a focus on early intervention, education and prevention Access to ongoing training and professional development opportunities What is the role? The AFP is looking for highly experienced, enthusiastic and organised Executive Assistants to fill two current vacancies for SES Band 3 Officers. These roles are fast paced with rigid timeliness and requires managing the office environment and prioritising workflow. To succeed in this role, you will have great people skills, the ability to anticipate the needs of senior executives and demonstrate flexibility, resilience and initiative. Chief Operating Officer (COO) Executive Assistant The Chief Operating Officer position is based in Southern Command (Melbourne) and may require travel to Canberra with the COO. You will be part of a small multi-disciplinary high performing team, led by the Executive Officer, based in Canberra. The role provides flexibility where required, however given the nature of the work, working from home arrangements are limited. The ideal candidate will show flexibility and a calm demeanour under pressure as the role demands the ability to manage multiple priorities due to the fast-paced environment. Your tasks within this office will include but are not limited to: Monitoring and triaging the Inbox of the Executive Sole responsibility for managing the Executive Calendar Using internal programs to track documentation as required Responsible for travel requisitions and acquittals for the office Preparation of meetings briefs and daily packs Managing and coordinating input into monthly newsletters, internal updates and dashboards Preparation of talking points and sitreps Assisting with coordination of Senate Estimates briefs Tracking and finalisation of strategic board papers Additional administrative tasks Deputy Commissioner Crime (DCC) Executive Assistant The Deputy Commissioner Crime (DCC) role is based in Canberra, ACT, with the expectation that the EA role is also based in Canberra. The EA plays an integral part of a small highly functioning team, with constantly shifting priorities, working towards supporting the Deputy Commissioner. The ideal candidate will have excellent interpersonal and organisational skills, attention to detail and the ability to remain calm under pressure. Your tasks within this office will include but are not limited to: Inbox management (Both Team inbox and that of the Deputy) Managing calendar admin and meeting invites Tracking and processing of administrative correspondence and documentation Quality assurance of paperwork and documentation Providing administrative support to the Deputy (Booking of travel and accommodation etc). Assisting with coordination of Senate Estimates briefs High level liaison with key internal and external stakeholders Providing guidance and mentoring to the EAs throughout the wider portfolio Developing business improvement initiatives to streamline workflow Tracking and finalisation of strategic Board papers Essential Requirements You must be an Australian Citizen at the time of application. A Negative Vetting 2 security clearance or the ability to obtain one. Has contemporary knowledge and experience relevant to the role Well-developed organisational skills, including the ability to manage competing priorities and deliver a very high standard of work. Previous experience working with high level Executives. Desirable Requirements A commonsense approach when dealing with problems, good judgement, integrity and discretion when dealing with confidential and sensitive business matters. Proficiency in the use of Microsoft Office applications including Word, Excel, Outlook and PowerPoint. Enjoys helping people and quickly develop effective relations with members of the AFP executive and their support staff. Can prioritise tasks, is flexible and maintains a calm approach while working under pressure A professional approach and high level of confidentiality. Ability to demonstrate and promote the AFP’s core values, including being a team player. Selection Criteria Organising your work, making sound decisions and achieving outcomes Communicating and working effectively with other people Applying technical knowledge, expertise and skills Application Please submit the following documents via our Jobs portal prior to the closing date and time: Resume/CV -This will form the basis for determining your suitability against the position requirements and give the panel a clear outline of your current knowledge and qualifications along with previous experiences. Please include your work history, responsibilities and achievements. Applicant pitch (maximum two pages). Ensure your pitch tells us why you are the best fit for the role, with examples that demonstrate your capabilities addressing the selection criteria, role requirements and work level standards for the role. Only complete applications will be considered. Please review and ensure the uploaded documents are correct for this application after submitting your application. Employment Suitability Should you successfully progress from the application stage all applicants must: Complete an Employment Suitability Questionnaire (ESQ) and provide a traffic history check and proof of Australian citizenship. This aids in the assessment of your character and your ability to comply with the AFP's professional standards both in an official and private capacity. Please review our AFP Character Standards to ensure that you meet our requirements before you submit your application. Applicants will not receive feedback if they are unsuccessful at this gateway. Have your fingerprints taken if an offer of employment is made. Undertake mandatory drug testing for illicit drugs. This sample could include; urine, saliva or hair. Proof of a minimum of two COVID-19 vaccinations (or one dose if the Janssen vaccine was used) will be required if an offer of employment is made. Satisfactorily undertake a security clearance to the level specified for the position. Recruitment Process Applicants who have demonstrated their suitability for employment through their resume and application may be invited to a formal interview. Using the relevant AFP work level standards as a guide, you may be asked a range of questions to demonstrate your skills and abilities. These could include behavioural based scenario questions. Read our guides for applicants to find out how to prepare for your interview. Commitment to Diversity & Inclusion At the AFP we value the different perspectives, approaches and lived experiences of our people, and recognise that our collective intelligence and diversity is what makes us stronger. As such, we encourage applications from people from all walks of life, including people from culturally and linguistically diverse backgrounds, First Nations people, women, the LGBTQI community and people with a disability. Contacts and Closing Information Contact Officer: Emily Hartfield, Contact Officer Phone: 02 5126 0957, Contact Officer Email: Applications Close: 11:59pm (AEDT) 24/02/2025 To view other employment opportunities, please visit our career site . #J-18808-Ljbffr