Team Assistant / Executive Assistant

Job Description

Duration: Permanent Part-Time (20 hours per week, 4 days a week) Flexible Hours: 9am-2pm, 9.30am-2.30pm or 10am-3pm About our Company Volkswagen Group is one of the world's leading automobile manufacturers, employing more than 600,000 people globally and selling its vehicles in more than 150 countries. The wholly-owned subsidiary has its National Sales Centre based in Sydney home to some of Australia's most recognisable brands which include Audi, CUPRA, Skoda and Volkswagen. About your new Role The Team Assistant / Executive Assistant is responsible for providing varied administrative support to the Brand Director and team of Skoda. This encompasses organising the work, meetings and priorities for the Director and in providing creative support by preparing and streamlining presentations and visual documents, and organising business events for the team. Your main responsibilities will include: Supporting both the Skoda team and Director with administrative tasks Creating visually attractive materials for presentations with internal stakeholders Managing and maintaining the diary and appointments of the Director Coordinating arrangements for travel and functions including transport and accommodation Preparing documents, processing bulletins, answering telephone queries and responding and distributing emails Raising and managing Purchase Orders as well as administering Invoices for Skoda brand Organising regular Skoda team meetings and quarterly dealer meetings Assisting the marketing department with events and drive days About you Business Administration experience and/or training MS Office experience including PowerPoint, Excel, Word Reliable, trusted, proactive and takes the initiative Good communication skills both written and verbal High attention to detail and good time management including the ability to adhere to timelines Prior experience in event coordination is desirable Our Benefits, Rewards and Recognition include: A culture of continuous learning, growth, and development. You will receive access to LinkedIn Learning and personal development opportunities which is why over 30% of our vacancies are filled by internal candidates! Additional leave including VGA Day paid leave day, birthday leave and paid parental leave of up to 20 weeks. Annual fitness and wellbeing subsidy towards a facility of your choice. Access to the VGA Car Lease Program. Discounts on Audi, Cupra, Skoda, and Volkswagen car purchases. Why Volkswagen Group Australia (VGA)? Working at VGA provides opportunities for growth, personal development, and career opportunities, we also champion a workplace culture that thrives on passion, collaboration, efficiency, mindfulness, authenticity, and innovation. If this sounds like the role and place for you to drive your career to great heights with a world-class organisation, APPLY NOW! Volkswagen Group Australia is an equal opportunity employer in each jurisdiction that it operates. We encourage and value applications from all diverse perspectives, experience, and backgrounds. To support our desire to create a local talent pipeline, this role is only available for individuals who have permanent work rights in Australia. Successful applicants will be required to complete background checks through our external provider as a condition of employment. If we can provide support with access requirements throughout the recruitment process or answer any role specific enquiries please reach out to the dedicated Talent Acquisition Business Partner Shonagh Dimmick through email at #J-18808-Ljbffr