Executive Team Assistant
JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for... more info
Team Executive Assistant / Admin Support (Work from home) - #34119
Salary:
60.00 - 80.00
Posted:
01-02-2025
Category:
Product Brand Marketing
Job Description
Our client is a leading Australian recruitment agency specializing in Business Development, Sales Leadership, and Client Relationship & Retention roles within the facilities services industry. Duties and Responsibilities: Overseeing and optimizing systems like GSuite and LinkedIn tools. Documenting and maintaining SOPs. Handling accounts payable/receivable and financial reports. Managing onboarding, employee records, and HR functions. Acting as a backup for team members during absences. Supplier/vendor management, including contract negotiations. Will speak to Vendors & Suppliers on the phone. Approximately 40–50% of the time will be spent on inbox management, administrative work, or SOP documentation as these tasks are integral to operational efficiency. Although client and candidate interaction is minimal, those minimal interactions would typically involve email and call management, addressing urgent queries, or assisting with scheduling. Will interact with vendors for tasks like negotiating contracts, ensuring timely service delivery, and resolving issues. KPIs: Timeliness and accuracy of financial transactions and reports. Consistency in maintaining and optimizing SOPs. Responsiveness and efficiency in managing team and operational support tasks. Successful onboarding and HR compliance. Minimum Requirements: At least 3 years of experience. Experience in Australian recruitment agencies or professional services firms highly advantageous . Familiarity or strong proficiency with tools such as: Seek Talent Search GSuite LinkedIn tools Aircall Xero (for financial tasks) Excellent organizational and time management skills. High level of professionalism and ability to maintain confidentiality. Strong communication and interpersonal skills, with a customer-focused mindset. Needs to be able to speak to Vendors & Suppliers on the phone. Tech-savvy and adaptable, with the ability to learn and optimize new tools quickly. Reliable, proactive, and able to handle multiple priorities with minimal supervision. Advantageous/nice to have, but not required: Background on the following: Experience in HR, supplier management, and process development. Accounting: AR and AP. An executive assistant or support person who works for a single operator recruiter in Australia would be ideal. WORK FROM HOME Monday to Friday 08:00 am to 5:00 pm Queensland Time #J-18808-Ljbffr
Job Details
Salary: 60.00 - 80.00
Posted: 01-02-2025
Category: Product Brand Marketing
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