Tender and Bid Coordinator

Job Description

Genus is seeking a Tender and Bid Coordinator to join! 27th February, 2025 The Business Genus Infrastructure Pty Ltd (GNI) are specialists in delivering end to end innovative solutions in multiple sectors across Australia. Specialising in Transmission, Distribution, Substation, Communications & Renewable Energy; as a subsidiary of the GenusPlus Group (ASX: GNP). About the role The Tender & Bid Coordinator’s purpose is to provide support to the Contracts Team throughout the tendering process including coordination of materials, proposals, pre-qualifications and supplier presentations to achieve the Company goals. Duties included but not limited to: Deliver tender services including information gathering, collating documents, tracking deliverables against timelines, database management, booking and managing meetings, and communicating with all stakeholders. Coordinate proposal and document responses and inputs from multiple sources to produce accurate, timely, high-quality sales and business proposals to support the company’s growth and business retention programs. Prepare monthly progress claims, manage cost reports, and ensure costs are complete and accurate. Assist in maintaining currency and accuracy of business segment templates and documentation. Manage tender correspondence and registers in line with internal and external guidelines. Manage the storing of all documentation relating to tenders, electronic and paper. Liaise with Clients, Sub Contractors, Suppliers, Consultants, as required. Prepare variation documents, as required. Contribute to the ongoing improvement of systems, and tender processes, offering strategies to improve performance as necessary. Essential Skills / Qualifications Tertiary qualifications in Administration/Business/Commerce or other relevant technical field. Minimum 3 years’ experience in a commercial or contract administration role. Demonstrated good safety record and knowledge of Occupational Health & Safety. National Police Clearance. Valid WA Driver’s Licence - “C” Class. Excellent time management, organisational and presentation/finishing skills. High level customer relationship management and interpersonal skills. Ability to work well under pressure whilst maintaining high level of accuracy and attention to detail. Highly organised with the ability to prioritise, schedule and plan. Excellent verbal and written communication skills. Ability to work independently using own initiative and within a cohesive team environment. Internet and PC proficiency with advanced MS Word, Excel, PowerPoint, MS Project, and Outlook Skills. Desirable Skills Demonstrated Project Management experience. Previous experience in a tender proposal environment. Experience in a similar role in the electricity, engineering, infrastructure, utilities, construction and/or resources industry. Experience in commercial contract formation and tendering processes. Demonstrated level of commercial insight. If after reviewing this advertisement you feel you are a good fit for the role and meet the listed criteria, please select APPLY!! GenusPlus Group values diversity and inclusion, and we strongly encourage females, Aboriginal and Torres Strait Islander people to apply. Where large numbers of applications are received, only those shortlisted will be contacted. #J-18808-Ljbffr