Unit Facility Management Specialist

Job Description

You care about making a positive impact in the world. You understand greatness requires thinking differently. An inclusive and accepting work environment is important to you. A job at IKEA is so much more than home furnishings. Together, we work to make a better everyday life for the many. It's the perfect fit if you want to contribute, grow, and share. Join the team and start a better life for yourself. At IKEA, our vision is to create a better everyday life for the many people. We believe that everything we do comes with the responsibility to create a positive impact on people, society, and the planet. We are passionate about home furnishing, creating a positive life at home, and sharing our tasty responsibly sourced food with the many people across the world.We are guided by our cultures & values, creating a great place to work.We stand for equality, diversity, and inclusion.We care about people & planet and promote health & wellbeing.We nurture your development and provide career opportunities to unlock your potential. What you need to know Working at IKEA has its benefits and rewards: 5 weeks’ Paid Annual Leave, Paid Parental Leave, Family & Community Leave, and much more 24/7 access to our Employee Assistance Program for health and wellbeing support 15% Co-worker discount Low-cost nutritious meals including complimentary drinks in our Co-worker restaurant Co-worker uniform provided Free Co-worker parking Benefits membership (savings and discounts on everyday expenses, entertainment, retail, and well-being offers across hundreds of retailers and service providers) Bonus programme (where eligible) Co-worker Loyalty programme (extra contribution to your superannuation fund where eligible) Additional information: This role is Permanent, Full-time, 76hrs/fortnight. The internal title for the role is Unit Facilities Management Specialist. Domestic relocation support provided. The Hiring Manager for this role is Corinne Middleton – Unit Facility Management Manager. Applications close Thursday 6 February 2025. About this work area As Facilities Coordinator, your responsibilities will include, but are not limited to: Manage the Facilities Management (FM) services through our Integrated FM (IFM) supplier including safety, compliance, maintenance, and improvement to ensure a safe and operational environment for the business, co-workers, and our customers. Follow up quality of services delivered by both IFM and direct suppliers through close collaboration, building strong working relationships, and daily monitoring. Support internal FM related audits and annual reviews. Support FM budgeting activities and the annual business plan in the unit. Attend weekly meetings to discuss operation issues and contribute to solutions. Drive the implementation of approved best-practices and projects, aimed at lowering operational costs, and improving the reliability of assets and the efficiency of the FM services. Produce monthly financial accruals, raise purchase orders, and review supplier invoices to ensure accuracy of the services provided. Assist in controlling costs working in a cost-conscious way. Follow-up on permits, licenses, OC certificates, and reporting measures to stay compliant with local and national legislation, internal rules, and requirements regarding the FM scope within Ingka. Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model. Participate in projects within FM related services as required. Proactively contribute to the IKEA sustainability agenda through all FM related activities. Who you are As Facilities Coordinator, you are: Experienced in all aspects of FM and passionate to deliver reliable, efficient, and seamless services to the unit. Experienced with strong contract management skills and a solution-focused mindset to resolve FM related issues. Able to build strong relationships with internal and external stakeholders to achieve a common goal. Collaborative by nature, always seeking out best practices and sharing it with others. Driven to identify opportunities and make recommendations to drive continuous improvement. Capable of working autonomously, taking initiative, and possessing excellent communication skills to deliver set tasks with a sense of urgency. Equipped with a good understanding of Microsoft office programs (including Excel), FM related software, and can organize, prioritize, and manage administrative tasks efficiently. We need people like you! At IKEA, work is so much more than a job. Come join us! Why you will love us From the deep forests in Sweden, we have spread our culture and values around the world. At the heart of our offer are our beautiful home-furnishing products and solutions, made with care for our planet, reaching millions of customers.At the heart of our business are our wonderful co-workers representing diversity in all dimensions and passionate for life at home. We all contribute with our uniqueness and we want to grow and develop together.Our vision, “to create a better everyday life for the many people” inspires and guides us in everything we do. This is IKEA. What we all have in common Living our values Being your unique self, while respecting and including others A passion for home furnishing Performing & delivering while learning & developing #J-18808-Ljbffr