VPS-3, Executive Assistant and Administration Team Leader, Child Protection, North East Melbour[...]

Job Description

VPS-3, Executive Assistant and Administration Team Leader, Child Protection, North East Melbourne Area The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life. Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable. We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities. This role is a combined Executive Assistant and Administration Team Leader position. The Executive Assistant provides high level support functions, including confidential administrative support to the Director, North East Melbourne Area. The position provides a pivotal point of contact for internal stakeholders regarding Area priorities and supports continuous improvement functions and transparency of internal processes across the Area. The position collaborates extensively across the Area and Division to improve client service by reviewing and establishing client-focused protocols, systems, and training. The Administration Team Leader aspect of this role supervises a small team of administration officers to effectively manage office processes and maintain information systems, financial information, client payments, and correspondence as required. Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. ACCOUNTABILITIES INCLUDE: Provide a range of effective executive support functions, including accurately managing the office's events diary, providing quality support to committees, working groups, and meetings, including progress reports on outstanding matters, and preparing reports, briefs, and correspondence. Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes, follow-up actions, and making travel and accommodation arrangements. Answer queries, provide timely advice, and undertake follow-up action as required. HOW TO APPLY: All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) portal. Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt, or .rtf formats. Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident, or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening. Please apply to submit your interest in this position. #J-18808-Ljbffr