Administration Officer (Discipline Support)

Job Description

School of Electrical Engineering and Computer Science Part-time (80%), fixed-term position for up to 12 months Base salary will be in the range $80,523.29 - $89,505.38 + 17% Superannuation (HEW Level 5) Based at our St Lucia Campus About This Opportunity We are seeking a motivated and organised Administrative Officer to support two of the Disciplines within the School of Electrical Engineering and Computer Science in the management of research and operational administration. This role also provides project support for Discipline priorities and initiatives. Key responsibilities will include: Provide school discipline leaders, staff, visitors and HDR students with high-level research and operational administrative support, including human resources, finance support, correspondence preparation, reporting and event/travel coordination. Provide administrative coordination for financial functions such as UniFi requisitions, invoice management, catering, hospitality, reconciliation of corporate cards and reimbursements. Act as secretariat for relevant School and discipline committee meetings, including scheduling, preparing and distributing relevant documentation, taking minutes and coordinating meeting logistics. Provide executive support to Discipline Leaders by managing their calendars, coordinating travel and other University commitments. Provide administrative support to projects and initiatives. Liaise with internal and external stakeholders to maintain relationships which support the operational outcomes for the school. Manage space allocation for discipline staff, visitors and HDR students in Archibus for an accurate account of space utilisation. Develop and maintain standard operating procedures and administration systems/processes to manage the day-to-day flow of business and to ensure effective and efficient functioning of the office. Undertake complex data entry, retrieval, and document management processes. Manage event coordination and financial tasks for discipline workshops, seminars and conferences. Function as the initial point of contact for enquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures. About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave 17% superannuation contributions 17.5% annual leave loading Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family UQ Study for Staff On campus childcare options Affordable parking (from just $5.75 a day) Salary packaging options About You A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training. Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and of varying social status. Sound problem solving skills and judgment in resolving or redirecting issues. Ability to manage and prioritise workloads, work independently or within a team and meet strict timelines with confidence. Adaptable and flexible approach to work with skills in dealing with difficult situations to meet changing needs and priorities. Well-developed organisational skills with high level attention to details and ensuring accuracy of information. Extensive experience in the use of a wide range of computer applications in a network environment, particularly Microsoft Office Suite of programs. Demonstrated capacity to effectively use University platforms such as UniFi and Expense Management System or the ability to rapidly gain such knowledge. Experience in reconciliation of credit cards, payment of invoices and the ability to interpret and abide by University policies and procedures in all areas of financial and administrative management. The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Mrs Loretta Jamieson at For application inquiries, please reach out to the Talent Acquisition team at , stating the job reference number (below) in the subject line. Want to Apply? All applicants must upload the following documents in order for your application to be considered: Cover letter summarising how your background aligns to the ‘About You’ section Resume Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to for accessibility support or adjustments. Applications close Sunday 2 March at 11.00pm AEST (R-47738). #J-18808-Ljbffr