Administrative Assistant – Reception, Sport & Student Services

Job Description

Full Time Work in a leading Melbourne independent girls' school An ideal opportunity to expand on your administrative/reception experience in a varied and dynamic position FTE: Full time, term time only At Fintona, our exceptional teachers and staff create a world of active learning where each girl has the opportunity to find her own version of extraordinary. We are renowned for a distinct and challenging approach to academic excellence that celebrates a love of learning across a wealth of disciplines, and for developing girls who move beyond their comfort zone to become fearless and adaptable leaders in their chosen field. We are seeking a highly professional, approachable and organised administrative specialist to support Reception, Sport and our students. This position offers the ideal opportunity for a candidate to expand on their administrative/reception experience with room to grow in this varied and dynamic position. This role offers the additional opportunity to work full time during term time, with no working requirements during non-term time. The primary focus of this position is to manage the main School Reception area, providing a welcoming and organised experience for all school visitors and contacts. Responsibilities include overseeing visitor attendance, coordinating deliveries and messages, managing internal resource bookings, assisting with event preparation, and handling documentation for school events. In addition, this role works closely with the Sports Coordinator, providing administrative support to keep our sporting teams operating smoothly. Responsibilities include organising coach rosters, ensuring clear lines of communication with students, staff and parents, and completing documentation for entry of sports teams. From time to time, this role also relieves in Student Services, working closely with staff and parents to provide physical and emotional wellbeing support to our exceptional students. The successful applicant will possess excellent interpersonal, communication, accuracy and organisational skills, together with high-level skills in Microsoft Office and first aid/CPR certifications. Previous experience in a similar role would be an advantage. In joining our supportive and collaborative team, the successful applicant can receive: Competitive remuneration; Generous paid leave including Long Service Leave entitlements in excess of the NES; Access to an Employee Assistance Program; Paid parental leave; and Access to a vibrant and active social club. Further information on this exciting opportunity can be obtained from the Position Description or by contacting Human Resources on 9830 1388. Applications are to include a one-page cover letter addressed to the Principal and a CV that includes three professional referees. Applications that do not meet these requirements will not be considered. Applications close Thursday, 13 March 2025 . Please note: the interview process may commence prior to the closing date and, if a suitable applicant is found, the role may close early. We would encourage applications to be received as soon as possible to avoid disappointment. Fintona Girls’ School is committed to the safety, wellbeing, participation and empowerment of children. Staff are required to adhere to the School’s Child Safety Policy, Child Safety Response and Mandatory Reporting Policy and Child Safety Code of Conduct and be committed to the safety and wellbeing of children. The successful applicant must have the right to work in Australia, will be subject to background checks and required to provide a current Working with Children Check and National Police Check. #J-18808-Ljbffr