Assistant Company Secretary - 12 month parental leave cover

Job Description

Assistant Company Secretary - 12 month parental leave cover Posted: 13/02/2025 Closing Date: 19/03/2025 Job Type: Contract Location: Newcastle West Job Category: Banking and Financial Services,Insurance & Superannuation For over 80 years, we’ve been a trusted partner in the industries we serve – supporting the communities and workplaces of our members through a boots-on-the-ground approach. In 2025, Mine Super rebranded to Team Super, representing a new chapter of growth, enhanced services and a stronger future for members. The Assistant Company Secretary provides high quality secretariat and governance services and advice to internal customers and stakeholders. Job Description The role is responsible for: • undertaking activities relating to management of the end to end lifecycle of the Group’s Boards and Board Committee meetings. • undertaking activities relating to the management of Director requirements from induction through to exit. • assisting in the day to day management of the Group’s corporate governance requirements. • undertaking other corporate governance related activities. The Assistant Company Secretary undertakes or assists with the following activities: 1. Secretariat services to the Team Super Group including: a. providing high quality service to the Group Boards and Board Committees including summoning meetings, coordinating meeting logistics, preparing agendas, collating and reviewing papers, ensuring timely distribution of papers, attending meetings in the capacity of minute taker and following up actions post meeting; b. maintaining Board and Committee records including papers, minutes, circular resolutions and resolution catalogues; c. undertaking administrative processes associated with the appointment and retirement of Directors including the provisioning of forms and documents, coordinating Committee and Board approvals and arranging induction training; d. maintaining and enhancing the Board’s e-portal, Diligent; e. assisting Directors in meeting their ongoing professional development needs and maintaining their training and development plans; f. advising or assisting in procuring advice in relation to Board and Committee governance matters; g. coordination of the annual Board performance assessment program; h. maintaining corporate registers of Responsible Persons, Directors and Committee members; 2. Governance related activities: a. lodging statutory documentation relating to Responsible Person (Director and Employee) changes and ensuring other relevant statutory lodgement requirements are met; b. arranging initial and ongoing cyclical fitness and propriety documentation and checks; c. ensuring contract execution is in accordance with Team Group policies and delegations. d. providing corporate governance support to Directors, Executives and other stakeholders. 3. Other activities: a. Proactively identifying opportunities for improvement in governance practices; b. Staying current with governance standards trends, legislation and regulation; c. Staying current with standards trends, legislation and regulation relevant to the Trustee company (Trustee, superannuation, Responsible entity, AFSL holder focused) and its subsidiary’s activities (superannuation, advice, AFSL holder focused); d. Undertaking other activities as requested from time to time by the Company Secretary. Desired Skills and Experience Education: • Tertiary qualifications or industry experience in a relevant business discipline such as commerce, law, governance; • Graduate Diploma in Applied Corporate Governance (Governance Institute) or working towards the qualification (mandatory). Skills: • Minimum of 5 years Assistant Company Secretariat experience in a financial services business (preferably in superannuation) including minute taking, agenda paper preparation and review; • Strong knowledge of law including the Corporations Act 2001 (Cth); Superannuation Industry (Supervision) Act 1993 (Cth) and other financial services related law, industry codes (for example ASX Corporate Governance Principles and AIST Governance Code) and standards; • Deep knowledge of how corporate law applies to Boards, Directors and the business; • Ability to interpret and translate legislation into policies, procedures and processes; • Strong experience in the Microsoft office suite of programs including Sharepoint; • Good understanding of Diligent; • Deep understanding of the need for confidentiality and discretion (mandatory) with a high degree of personal and business ethics; • Demonstrated track record of: • being a trusted adviser by providing high quality, clear, concise and accurate Secretariat advice; • maintaining effective stakeholder relationships at all levels (Board, Executive, staff etc); • acting with confidence when dealing with others; • guiding, influencing and engaging with stakeholders at all levels of the organisation; • setting priorities, planning workload and meeting individual and departmental objectives • high level written and verbal communication skills; • working in a small team-based environment and autonomously with the ability to adapt and move between the two seamlessly. #J-18808-Ljbffr