Document Management Support

Job Description

The Project includes the design, procurement, installation, and commissioning of 3 new bucket-wheel reclaimers including associated structural, mechanical, electrical and communications services. The Project also includes the design and construction of associated off-board scope including bulk earthworks, civil infrastructure, structural works and electrical upgrades to support the functionally safe operation of the new reclaimers. Job Summary: Reporting to the Perth based Document Management lead, you will provide document management services, including but not limited to receiving, processing, distributing, retrieving, and maintaining documents and records. You will assemble information to support project activities and assist in resolving issues and questions. Your attention to detail, accuracy, and support will help ensure documents are in the right place at the right time. This role is core to Bechtel’s project delivery model. The preferred candidate will be from the local Karratha area (Monday-Friday, 40 hours per week), however FIFO camp applicants will also be considered. Major Responsibilities: Works with Project teams, contractors, suppliers and other stakeholders to ensure procedures and work processes are delivering the level of information required. Develops metrics to measure the efficiency and effectiveness of processes and prepares monthly progress reports for Management teams. Follows procedures and work instructions for document development, distribution and retention and provides feedback to improve workflow processes. Follows quality monitoring methods and processes to monitor data entry accuracy. Interfaces with internal and external customers on a routine basis. Follows record formats as required by contract and storage requirements/methods. Utilises the company and client Electronic Document Management Systems (ECMS), Aconex and InEight, to register, control, distribute, and transmit design documentation received from the Project as well as external stakeholders. Prepares routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities. Provides technical guidance to project and external personnel in use of the project ECMS systems and associated tools. Performs other duties as directed by document management lead and Bechtel management. Communicates with client/consultants/supplier contacts to resolve daily administrative problems on the project. Assists in the development and implements the project turnover and archival plan. Education and Experience Requirements: Minimum of two years industry experience gained through a recognised certificate or degree in a STEM-related field, and/or specialised courses in document management, Engineering or related fields, and/or document management work experience. Required Knowledge and Skills: Document Management Support requires a strong blend of stakeholder management, analytical and technical skills. Some key attributes you bring to this role include: Proficiency and experience in project document management, including procedural work, customer interfaces and records management. Good oral and written communication skills. Strong organisational skills. Knowledge of Bechtel or EPC industry and regulatory standards for record keeping highly considered. Working knowledge of computer programs for records tracking, archival, retention, and storage. Familiarity with quality assurance programs and document management requirements. Awareness of quality issues, especially revision control and formatting associated with issuing of documents. Must be self-motivated and be able to work under minimum supervision. Aconex and InEight experience preferred but not essential. #J-18808-Ljbffr