Emergency Management Assistant Facilities Manager

Job Description

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this opportunity involves: The Emergency Management Assistant Facilities Manager will work closely with the Emergency Management Facilities Manager and Vendor Manager to develop sound working relationships with key client staff. Manage the day-to-day client activities for the assigned property/facilities. This position will assist the Emergency Management Facilities Manager to deliver the full range of services to the Entities. An Overview of the role: Managing & Inspiring your teamBuild and maintain an environment that supports teamwork, cooperation, and performance excellence within the team. Ensure high staff morale, trust, and work ethics. Training & Development of team members. Partnering with the Client/Stakeholder(s)This role requires the ability to manage multiple and complex operational matters daily. Proactively engage stakeholders to ensure that on-site client expectations are met. Build and develop effective client/stakeholder relationships across multiple levels of the organization. Engage with client/stakeholders to manage conflict and balance between client and firm requirements. Provision of Emergency Management ServicesManagement of Facilities as designated by the Emergency Management Facilities Manager. Ensure compliance with statutory regulations on fire, health, and safety standards. Recommend continuous quality improvement practices and implement Industry Best Practice operations. Coordinate with the Specialist Service provider on the planning of upcoming schedules of site training scopes, milk-runs, and site documentation upgrades. Verification of the contents of documents uploaded to the JLL & Client portals for compliance with AS-3745 and all other related state-based regulations and legislation. Preparedness to ambiguity and solve complex problems effectively. Review existing operations regularly to reduce costs and improve operational standards. Ensure disaster recovery and business continuity plans are implemented and maintained. Ensuring everyone stays safeThis role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers and visitors and to comply with the requirements of the health and safety guidelines, policies, and rules. Report and escalation of WHS near misses/good catches and incidents in accordance with CMO reporting tool and escalation matrix. Use and maintain a Property & Compliance databasePreparedness to develop a strong understanding of the various property management database systems. Complete, update, and maintain applicable web-based management information systems, including uploading various property documentation. Ensure all data is held accurately in our systems to allow payment in a timely manner. Sounds like you? This is what we are looking for: Min. Bachelor’s degree in facilities management, building, business or 3+ years experience in facilities, property management, or related field. Leadership skills and ability to liaise effectively with all stakeholders to successfully deliver projects. Experience working in critical environments & facilities. Knowledge of HS&E requirements. Knowledge of vendor management for specialized services. Understanding of basic technical aspects of property. What you can expect from us: You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation, or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognize and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Interested candidates, please apply following the link below quoting job reference number LMREQ397636 Location: Remote – Canberra, ACT If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! #J-18808-Ljbffr