Ethics and Governance Administration Officer

Job Description

Ethics and Governance Administration Officer page is loaded Ethics and Governance Administration Officer Apply locations Elizabeth St time type Part time posted on Posted 5 Days Ago time left to apply End Date: February 5, 2025 (23 days left to apply) job requisition id JR3288 Job Title Ethics and Governance Administration Officer Job Description An excellent opportunity is available for an Ethics and Governance Administration Officer to join the Governance, Risk and Compliance Department at Australia’s pre-eminent biomedical research institute. About the Position Good governance and oversight, including ethics and compliance, are essential aspects of a responsible research organization. By reviewing research proposals, regulatory committees such as the Human and Animal Research Ethics Committees and the Institutional Biosafety Committee (IBC) play an essential role in ensuring compliance, ethics, and governance at WEHI. The core role of the Ethics and Governance Administration Officer will be to aid the Governance, Risk and Compliance (GRC) Ethics Team with the administrative tasks related to supporting these committees. Key Responsibilities Processing of Applications Assist in administering and maintaining records in the relevant committee online databases. Committee Support Assist in the preparation of meeting agendas and other documents and circulating to members of the GRC Committees in a timely manner. Assist in meeting administration (including room bookings, catering, and facilitating external member attendance). Assist in meeting follow-up such as writing accurate minutes, communicating with researchers regarding committee decisions, and circulating action items. Provide other administrative support for statutory Committees as required. Support the development of policies and procedures to ensure compliance with relevant standards. Assist in arranging inspections on a rotating basis. Institute Ethics and Governance Support Assist the ethics teams in liaising with researchers and other relevant stakeholders to ensure they understand and meet their governance, compliance, and ethics obligations and assist them with processes as required. Support compliance with external requirements such as assisting in the preparation of annual reports to external regulatory bodies such as AWV and NHMRC. Assist in the management of information and office records in online systems (e.g. Monday.com). Provide input in the ongoing review of the online systems, assist in providing support for changes to the systems, and assist in supporting staff through the implementation of these changes. Assist in the implementation of process improvements to increase administrative efficiency and compliance. Provide other administrative tasks upon request of the GRC Ethics Team. Key Selection Criteria Knowledge and Skills Excellent administrative skills, including document review and management, time management, and scheduling meetings. High standard of written and verbal communication. Strong ability to adapt to and develop expertise in new systems and procedures. Understanding of the regulations applicable in a medical research environment is desirable. Personal Qualities Excellent interpersonal skills. Conscientious and high level of attention to detail. Reliable and well-organized, including an ability to manage multiple deadlines. Good communication skills. Ability to act with discretion and maintain confidentiality. Experience Experience in high-level administration involving complex documentation in a large organization with detailed structures, policies, and procedures. Experience in a hybrid environment, involving online, face-to-face, telephone, and written communication. Experience with confidential documentation/matters. Experience in Microsoft Office (Outlook, Excel, Word), MS Teams, Zoom, and database/information systems. Experience working in a medical research environment is desirable. Terms of Appointment This position is an ongoing role in a part-time capacity (0.8 FTE). Salary is Professional Services Employee (PSE) Level 5 ($79,629 - $91,465). Up to 17% superannuation and very attractive salary packaging options are available. General enquiries can be directed to Joh Kirby - A position description is available here. How to Apply Please apply by uploading your CV, cover letter, and a document addressing the key selection criteria in PDF format. Application Closing Date: 4 February 2025 About Us WEHI’s Commitment to Diversity and Inclusion At WEHI, we strive to foster a flexible working environment that encourages individual differences and promotes collaboration and creativity. We recognize that talent does not sit within a single identifiable group in our society and that WEHI’s ability to shape contemporary scientific thinking and deliver leading professional services relies on a diversity of thought within our organization. Our action to promote gender equality has been recognized with an Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE) and we offer a range of support for women researchers. Our commitment to celebrating diversity and addressing inequities is further demonstrated through our Diversity and Inclusion Strategy, Gender Action Plan, Reconciliation Action Plan, and our WE-Pride network for LGBTQIA+ staff and students. We actively encourage applications from people with a disability, culturally, religiously, and linguistically diverse people, and people with diverse genders and sexualities. Should you require support during the recruitment process due to special needs or consideration, please contact the People and Culture team. WEHI’s Commitment to Indigenous Employment WEHI is working to create a future where Aboriginal and Torres Strait Islander peoples will be engaged at the scientific frontier, making exciting discoveries and decisions about the future of health in this country, and part of a leading professional services workforce supporting the realization of these discoveries. We are committed to creating a culturally safe workplace and offering career development and leadership opportunities to First Nations staff and students. We strongly encourage any Aboriginal and Torres Strait Islander peoples to apply. #J-18808-Ljbffr